Lead Recruiting Coordinator

Responsibilities

• Serve as the point person for executive and senior leadership scheduling, manage complex panels, and onsite interviews with accuracy.
• Control access to sensitive candidate information during communications and within our tools.
• Cooker interviews in a way that protects confidentiality at every touchpoint.
• Partner with recruiters, hiring leaders, and executive assistants to run scheduling and onsite logistics. You'll clear roadblocks, hold recruiters accountable, and strengthen the relationships that improve and scale our process and interviewing experience.
• Build and maintain reporting on coordination KPIs, including scheduling speed, interview volume and SLA adherence.
• Build and own coordination playbooks and process documentation, and keep them current as we scale.
• Find and fix friction in how we coordinate, and propose solutions.
• Set the standard for coordination on our team, and guide other coordinators toward it.

Requirements

• 5+ years in recruiting coordination or a comparable role, including time supporting senior or executive-level scheduling.
• Hands-on experience with an applicant tracking system, with Greenhouse preferred.
• Strong project management, written, and verbal communication skills.
• Experience standing up or significantly overhauling recruiting processes or systems from the ground up, not only maintaining existing ones.

Qualifications

• Experience with workflow automation, systems integrations, or recruiting tool implementations.
• Strong ownership mindset with a focus on outcomes, accountability, and continuous improvement.
• Comfort navigating ambiguity and building without a fully defined playbook.

Skills

• Strong organizational and time management skills.
• Excellent interpersonal and communication skills.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office Suite.

Benefits

Full-time employees also receive company equity, as well as access to a full suite of compelling benefits and perks, including:

• Medical, dental, and vision coverage for employees and dependents.
• Generous paid time off; up to 20+ days of vacation for exempt staff and up to 10+ days of vacation for non-exempt staff with the ability to cash-out unused vacation annually.
• Paid parental leave.
• Short and long-term disability insurance.
• Life insurance.
• Access to a 401(k) retirement plan.
• ClassPass credits.
• Personalized mental healthcare through Spring Health.
• Other discounts and perks.

We also take pride in offering exceptional food perks, with snacks, drip coffee & onsite barista, cold drinks, and dinner meals remaining free of charge, and lunch subsidized as part of Vast’s ongoing commitment to providing high-quality meals for employees.