Recruiting Coordinator

About the role

Luminai Healthcare is transforming how health systems operate. The team you join now directly shapes what we can achieve next. As a Recruiting Coordinator, you will accelerate the hiring process.

Responsibilities

• Cover letter and resume screening
• Coordinate end-to-end interview scheduling across multiple roles and teams, including complex onsite loops, panels, and cross-timezone virtual screens
• Serve as the primary candidate contact throughout the process – setting expectations, answering questions, and keeping things moving
• Maintain clean, accurate pipeline data in Ashby
• Support recruiters with pipeline reporting, candidate follow-ups, and sourcing logistics
• Cook up offers and support the closing process
• Keep hiring managers on track with interview timelines and feedback deadlines
• Identify and fix friction in our scheduling workflows, templates, and coordination systems

Requirements

We're looking for someone with 2-4 years of experience in Recruiting Coordination, People Operations, or a similar high-volume scheduling and candidate-facing role. Clear, professional communication with candidates and internal stakeholders at all levels is essential. Comfort managing shifting priorities in a fast-moving environment is also key. Discretion with confidential candidate and compensation information is required. Experience with Ashby or prior time at a high-growth startup or healthcare/enterprise software company is a plus.

Qualifications

Experience with recruiting tools like Ashby is a plus. You should be comfortable handling sensitive information and managing multiple projects simultaneously. Strong organizational skills are crucial, along with the ability to handle high volumes of candidates and interviews efficiently.

Skills

• Clear, professional communication
• Comfort managing shifting priorities in a fast-moving environment
• Discretion with confidential candidate and compensation information
• Experience with Ashby or similar tools
• Organizational skills

Benefits

Our team is in-office 4 days a week (Monday - Friday, Wednesday optional WFH) in either San Francisco, California or New York, New York.

Pay

$80K - $120K

Schedule

Full-time, 4 days a week (Monday - Friday, Wednesday optional WFH)