Lateral Transfer List - Bureau Program Coordinator (Coordinator III - CPPW)

This is a lateral transfer opportunity for current City of Portland employees. The position is full-time, regular, and represented by the City of Portland Professional Workers Union (CPPW). Work location is hybrid, with remote work permitted within Oregon or Washington.

About the Role

The Bureau of Fleet and Facilities (BFF) is seeking a highly organized and collaborative Bureau Program Coordinator to provide critical coordination and operational support for bureau-wide initiatives that improve organizational performance and service delivery. This position serves as the operational backbone for several high-profile programs, including administration of the City's Take Home Vehicle Policy, coordination of the citywide telematics program, strategic planning support, performance measurement, and bureau-wide administrative initiatives.

Responsibilities

• Coordinate the bureau's annual strategic planning process and monitor organizational goals, objectives, SuccessFactors performance measures, and service level agreement metrics.
• Collect, validate, analyze, and report operational performance data to support leadership decision-making and continuous improvement efforts.
• Administer the City's expanding telematics program by providing training, preparing reports, facilitating stakeholder collaboration, coordinating development and implementation of processes and standards, and responding to requests from bureaus, 311, and the Auditor's Office.
• Manage implementation and ongoing administration of the City's Take Home Vehicle Policy, including training, vehicle assignments, annual reporting, and payroll reporting support.
• Support the Bureau's Vision Zero initiatives by facilitating stakeholder meetings, developing fleet safety parameters, and assisting with the implementation of telematics safety technologies and user training.
• Develop, edit, route, and maintain policies, procedures, reports, agreements, Standard Operating Procedures (SOPs), and other bureau documentation to ensure accuracy, consistency, and compliance.
• Facilitate meetings by preparing agendas, documenting action items, tracking follow-up tasks, and supporting bureau leadership with administrative and operational initiatives.
• Serve as a trusted resource for internal partners by responding to inquiries, coordinating requests for service, and fostering effective communication across City bureaus.

Ideal Candidate Profile

• Is highly organized and excels at coordinating multiple priorities, projects, and deadlines.
• Enjoys improving business processes and finding efficient solutions to operational challenges.
• Has experience collecting, analyzing, and presenting data to support organizational decision-making.
• Communicates clearly and professionally with employees, leadership, and diverse internal stakeholders.
• Builds collaborative working relationships across departments and effectively facilitates meetings and projects.
• Pays exceptional attention to detail while preparing reports, policies, procedures, and official documentation.
• Is comfortable learning and supporting technology systems, databases, and software applications.
• Takes initiative, exercises sound judgment, and follows through on commitments with minimal supervision.

Requirements

Applicants must meet each of the following qualifications per HRAR 7.01:

• Hold regular status in the Coordinator III - CPPW (30003984) classification, and passed their probationary period, or
• Hold limited duration status in the Coordinator III - CPPW (30003984) classification.

Qualifications

The following knowledge, skills, and abilities are critical. Your resume should highlight these areas:

• Experience providing administrative, operational, or program coordination support within a complex organization.
• Experience coordinating projects, tracking organizational goals, performance measures, or operational metrics using spreadsheets, databases, or other business systems.
• Experience developing, organizing, editing, or maintaining policies, procedures, reports, contracts, or other business documentation.
• Ability to manage multiple competing priorities, organize complex workloads, and meet established deadlines with a high level of accuracy.
• Ability to communicate effectively, build collaborative relationships, and provide excellent customer service to diverse internal stakeholders.
• Knowledge of standard office software and business systems, including experience using applications such as Microsoft Outlook, Excel, Word, and other electronic documentation or reporting tools.
• Ability to travel between multiple work sites using city carpool, public transportation, rideshare, or other accessible transportation options.

Schedule

• Monday - Friday, 8:00 AM - 5:00 PM.
• Alternate schedules may be available.

Virtual Meet & Greet Opportunity

Meet the hiring manager and the senior recruiter to learn more about this position, how to apply, and what it's like to work with the City of Portland.

• Date: August 5, 2026
• Time: 12:00 PM Pacific Time (US and Canada)
• Join Zoom Meeting: https://us06web.zoom.us/j/82100992105

Note: AI notetaking apps are not permitted. If you need ADA accommodations, please contact the recruiter.