Land Development Administrator

The Land Development Administrator position is available in our office in Grapevine, Texas. This is a full-time, on-site position.

About the role

This position supports the administrative and land development/approval/entitlement responsibilities within the Land Development Department. Key responsibilities include:

• Maintain calendar and schedule appointments
• Prepare letters of credit, correspondence, meeting minutes, reports, and other documents
• Answer telephone inquiries, greet visitors, process permits, maintain files and records, purchase office supplies and equipment, process incoming and outgoing mail
• Oversee budget updates and maintenance for the Land Development Department
• Invoice coding, processing, and contract preparation under the direction of the Land Development Manager
• Support and enforce company standards, including those from internal audit
• Prepare monthly Concur expense reports, coordinate travel arrangements, run vendor insurance reports, and distribute over-budget reports
• Perform other duties as assigned

Responsibilities

Primary responsibilities include:

• Perform a variety of administrative tasks such as maintaining calendars, scheduling appointments, and preparing documents
• Update and maintain accurate project development budgets
• Invoice coding and processing
• Generate contracts, purchase orders, change orders, and Exhibit B’s (in Excel) as directed
• Ensure compliance with signing limit protocols for all contracts, purchase orders, change orders, and invoices
• Support and enforce company standards and guidelines
• Prepare monthly Concur expense reports
• Coordinate travel arrangements
• Run monthly vendor insurance reports
• Run weekly over budget reports and distribute to appropriate managers
• Perform other duties as assigned

Qualifications

• 1+ years of general administrative experience
• Written and verbal communication skills
• Proficient computer skills, including Microsoft Office with a focus on Excel/Word
• Simple accounting or construction-related math skills
• Willingness to learn new software tools like Google Earth and Microsoft Project
• Excellent interpersonal skills and ability to maintain confidentiality
• Strong organizational skills and ability to identify and resolve problems promptly
• Experience in development/construction administration or accounting/bookkeeping preferred

Benefits

We offer an excellent benefits package including comprehensive medical/dental coverage, a 401(k) with a company match, discounted stock purchase, mortgage discounts, and more!