Land Development Project Administrator

Primary Duties And Responsibilities

• Cook up, compile, and assemble project reports and schedules as needed.
• Handle, estimate, and budget for Property Taxes/Assessments as required.
• Get, track, and get rid of bonds as needed.
• Update corporate bond report for each community monthly.
• Collaborate, create, and dispatch RFPs/bids for each community.
• Collaborate and create contract packages and corresponding budget revision worksheets for all required signatures.
• Enter contracts, change orders, and approved budget revision worksheets into appropriate accounting systems.
• Keep up with budgets and budget reporting as required.
• Get utility refunds in a timely manner or according to forecasted cashflows, code them appropriately, and forward them to AP for deposit.
• If utility company refunds are granted, reconcile utility refund reports and coordinate with financial analysts as required.
• Receive, stamp, and dispatch mail to appropriate parties.
• Provide general support for the project team as needed with various day to day tasks.
• Prepare and distribute correspondence as directed.
• Attend meetings as necessary, generate proper meeting minutes, and publish/distribute meeting minutes within 24 hours of meeting.
• Maintain all files (paper and/or electronic) and accounting binders.
• File all plans (paper and/or electronic) as needed including wet stamped final maps/plats.
• Maintain office supplies and general office management as required for CD operation.
• Maintain calendars and appointments as requested.
• Cook up travel and expense reports as requested.
• Cook up travel and expense reports as requested.
• Cook up, organize, and manage travel and expense reports as requested.
• Collaborate with other Land Development Coordinators, finance and accounting staff as necessary to share best practices and foster process improvement.

Qualifications

• High School diploma minimum; some college preferred; college degree desired.
• Passionate about assembling, circulating, and properly filing complete contract packages according to all internal policies.
• Detail oriented.
• Strong written and verbal communication skills.
• Initiative – ability to think, work, and make independent decisions based on sound judgment.
• Proactive.
• Organization, prioritization, follow-up, and time management skills required.
• Able to work well under pressure.
• Able to juggle multiple projects and priorities.
• High work tempo and work standards.
• Strong customer service focus (both external and internal).
• Able to cooperate and contribute as part of a team.
• Extensive computer knowledge in Microsoft Office product suite and DocuSign and contracting/budgeting software such as Enterprise 1, JD Edwards, Kova, Vena, etc.
• Proficiency in Microsoft Office Suite, such as Word, Excel, Outlook E-mail, MS Project, Adobe, Teams, Zoom, and DocuSign.
• Two years’ experience in an office support position, preferably in land development/home building industry preferred.
• Real Estate, commercial development, land planning and/or residential land development experience a plus.