Land Development Project Administrator

Oakwood Homes

About the role

The Land Development Project Administrator provides overall administrative and construction support for the Land Development Department.

Responsibilities

• Coordinate, prepare, and assemble project reports and schedules as required.
• Coordinate, estimate, and budget for Property Taxes/Assessments as required.
• Obtain, track, and cause exoneration of bonds as required.
• Update corporate bond report for each community monthly.
• Coordinate, prepare, and distribute proper requests for proposal/bids for each community.
• Coordinate and prepare contract packages and corresponding budget revision worksheets for all required signatures.
• Enter contracts, change orders, and approved budget revision worksheets into appropriate accounting systems.
• Update and send billing grids to all Trade Partners every month for each project.
• Process payments by obtaining all required backup, signatures, and lien releases prior to submitting to Accounts Payable (AP).
• Coordinate with financial analysts, research, and respond to AP questions promptly as necessary.
• Coordinate maintenance of budgets and budget reporting as required.
• Obtain utility refunds in a timely manner or per forecasted cashflows, code them appropriately, and forward them to AP for deposit.
• If utility company refunds are granted, reconcile utility refund reports and coordinate with financial analysts as required.
• Receive, stamp, and distribute mail to appropriate parties.
• Provide general support for the project team as needed with various day-to-day tasks.
• Prepare and distribute correspondence as directed.
• Attend meetings as necessary, generate proper meeting minutes, and publish/distribute meeting minutes within 24 hours of meeting.
• Maintain all files (paper and/or electronic) and accounting binders.
• File all plans (paper and/or electronic) as needed including wet stamped final maps/plats.
• Maintain office supplies and general office management as required for CD operation.
• Maintain calendars and appointments as requested.
• Coordinate travel and expense reports as requested.
• Travel to communities at the request of the Manager and/or as required.
• Collaborate with other Land Development Coordinators, finance, and accounting staff as necessary to share best practices and foster process improvement.

Requirements

• High School diploma minimum; some college preferred; college degree desired.
• Passionate about assembling, circulating, and properly filing complete contract packages according to all internal policies.
• Passionate about Budget and Schedule Management.
• Detail-oriented.
• Strong written and verbal communication skills.
• Initiative – ability to think, work, and make independent decisions based on sound judgment.
• Proactive.
• Organization, prioritization, follow-up, and time management skills required.
• Ability to work well under pressure.
• Ability to juggle multiple projects and priorities.
• High work tempo and work standards.
• Strong customer service focus (both external and internal).
• Ability to cooperate and contribute as part of a team.
• Extensive computer knowledge in Microsoft Office product suite and DocuSign and contracting/budgeting software such as Enterprise 1, JD Edwards, Kova, Vena, etc.
• Proficiency in Microsoft Office Suite, such as Word, Excel, Outlook E-mail, MS Project, Adobe, Teams, Zoom, and DocuSign.
• Two years’ experience in an office support position, preferably in land development/home building industry preferred.
• Real Estate, commercial development, land planning, and/or residential land development experience a plus.
• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual in-person attendance consistent with the ADA, FMLA, and other federal, state, and local standards.
• Must be able to lift and carry up to 25 pounds.
• Must be able to talk, listen, and speak clearly.

Benefits

• Comprehensive benefits packages include Medical, Dental, Vision, FSA accounts, 401K, Life Insurance, Short Term Disability, Long Term Disability, and EAP.
• Time Off benefits include Vacation, Sick, Holiday, Bereavement, Jury Duty, FMLA, refresh, floating holidays, and parental leave.
• Home purchase discount.
• Tuition Reimbursement.

Pay

$25.00 - $30.00/hourly. This position is eligible for additional performance incentives through quarterly bonus opportunities.