Land Assistant

Essential Duties and Responsibilities

• Prepare, process, and track bid letters, purchase agreements, option contracts, amendments, and related documents
• Aid in the collection, review, and distribution of due diligence materials (surveys, environmental reports, title commitments, zoning documents, utility letters, etc.)
• Maintain and update electronic and hard-copy files for land acquisitions, development projects, permits, and regulatory approvals
• Coordinate with title companies, attorneys, consultants, and municipalities to obtain required documentation and signatures for closings and development activities
• Track key project milestones, contract deadlines, critical dates, and permit expirations to support timely execution and compliance
• Prepare correspondence, reports, meeting minutes, and presentations
• Process invoices, purchase orders, and expense reports; monitor budget codes and verify accuracy of charges with corporate accounting
• Schedule and coordinate internal meetings, site visits, and conference calls for land and development staff
• Affirm land inventory reports, project status updates, and pipeline summaries for management review
• Prepare and distribute agendas, packets, and presentations for land committee or investment committee meetings as requested

Qualifications

• Associate's degree (A. A.) or equivalent from two-year college or technical school
• Six months to one-year related experience and/or training; or equivalent combination of education and experience
• Strong computer skills are required. Proficiency in Microsoft Office applications and the ability to learn new programs/systems quickly is essential
• Strong organizational and recordkeeping abilities to manage large volumes of contracts, permits, and project files
• Clear, professional verbal and written communication
• Ability to work cooperatively with multiple departments, including construction, accounting, and legal, to support land activities
• Ability to apply common sense understanding to carry out instructions furnished in written oral form or via DRH applications
• Ability to sit for majority of 8-hour workday; use hands and fingers to handle or feel; reach with hands and arms; talk and hear. Specific vision abilities required by this job include close vision and peripheral vision
• The noise level is generally moderate

Preferred Qualifications

• Experience supporting land acquisition, land development, or construction teams preferred
• Familiarity with real estate contracts, municipal permitting processes, or title/escrow procedures