Lake & Mendocino County TRiO Programs Administrative Coordinator (Administrative Support Coordinator, Level II), Fixed-Term (Lake/Mendocino Site Location)

About the role

This position is open until filled. For full consideration, please submit application, along with cover letter and resume. Please review the position description listed above for full scope of responsibilities and qualifications.

Responsibilities

• Processes and reconciles budgets, purchases, and travel
• Maintains participant data in the student database system
• Prepares reports for audits and Annual Performance Reports (APRs)
• Ensures operations comply with federal TRiO regulations and CSU/SSU Sponsored Programs policies
• Helps maintain fiscal integrity, supports program events, and provides lead work direction, training, and guidance to other support staff
• Provides back up to other staff in the department as needed

Requirements

• High school degree or technical/vocational program and a minimum of two years administrative work experience involving program administration
• Bachelor’s degree highly preferred
• Thorough knowledge of standard office systems and ability to use a broad range of standard office technology
• Ability to organize and track multiple projects, meet deadlines, and communicate clearly and effectively in a fast-paced, student-focused environment
• Maintain accurate financial and student-data records in compliance with institutional and federal requirements
• Strong interpersonal skills and ability to work collaboratively within a diverse team environment
• Sensitivity to the needs and characteristics of low-income and potential first-generation college students
• Experience working with TRiO programs, federally funded grants, or educational-equity initiatives
• Knowledge of TRiO federal guidelines and university sponsored-programs policies
• Experience reconciling budgets and preparing documentation for audits or performance reports preferred
• Familiarity with the purpose and administrative operations of TRiO Programs is highly preferred
• Proficiency with Microsoft Office, Google Workspace, and Blumen or similar student database systems
• Knowledge of PeopleSoft preferred
• Bilingual Spanish/English preferred

Qualifications

• High school degree or technical/vocational program and a minimum of two years administrative work experience involving program administration and/or an equivalent combination of education and experience involving study, analysis, and/or evaluation leading to the development of improvement of administrative policies, procedures, practices, or programs

Skills

• Organizational skills
• Time management
• Communication skills
• Financial management
• Collaboration
• Attention to detail

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Disability insurance
• Tuition waiver
• Vacation and sick leave
• 15 paid holidays
• Public Service Loan Forgiveness Program eligibility

Pay

This is a full time, temporary, non-exempt position. Step placement will be determined based on relevant qualifications and professional experience. Step placement upon appointment is not expected to exceed $4,367 a month (step 1).

Schedule

The role involves frequent interaction with students, families, school partners, and campus departments in a professional office setting, with travel within the corresponding counties for meetings, trainings, and program events. Evening or weekend work may be required during recruitment, reporting, or summer programming to meet operational needs.