Lake & Mendocino County TRiO Programs Administrative Coordinator (Administrative Support Coordinator, Level II), Fixed-Term (Lake/Mendocino Site Location)

About the role

This position is open until filled. For full consideration, please submit application, along with cover letter and resume.

Responsibilities

• Provides a variety of administrative, fiscal, and compliance support for assigned TRiO programs to ensure efficient, student-centered regional operations.
• Processes and reconciles budgets, purchases, and travel.
• Maintains participant data in the student database system.
• Prepares reports for audits and Annual Performance Reports (APRs).
• Ensures operations comply with federal TRiO regulations and CSU/SSU Sponsored Programs policies.
• Helps maintain fiscal integrity, supports program events, and provides lead work direction, training, and guidance to other support staff.
• Provides back up to other staff in the department as needed.

Requirements

• A high school degree or technical/vocational program and a minimum of two years administrative work experience involving program administration.
• Bachelor’s degree highly preferred.
• Thorough knowledge of standard office systems and the ability to use a broad range of standard office technology.
• The ability to organize and track multiple projects, meet deadlines, and communicate clearly and effectively in a fast-paced, student-focused environment.
• Maintain accurate financial and student-data records in compliance with institutional and federal requirements.
• Strong interpersonal skills and the ability to work collaboratively within a diverse team environment.
• Sensitivity to the needs and characteristics of low-income and potential first-generation college students.
• Experience working with TRiO programs, federally funded grants, or educational-equity initiatives.
• Knowledge of TRiO federal guidelines and university sponsored-programs policies.
• Experience reconciling budgets and preparing documentation for audits or performance reports.
• Familiarity with the purpose and administrative operations of TRiO Programs.
• Proficiency with Microsoft Office, Google Workspace, and Blumen or similar student database systems.
• Knowledge of PeopleSoft preferred.
• Bilingual Spanish/English preferred.

Qualifications

• A high school degree or technical/vocational program and a minimum of two years administrative work experience involving program administration and/or an equivalent combination of education and experience involving study, analysis, and/or evaluation leading to the development of improvement of administrative policies, procedures, practices, or programs.

Skills

• Organizational skills.
• Attention to detail.
• Communication skills.
• Financial management.
• Collaboration.
• Interpersonal skills.

Benefits

• Medical insurance.
• Dental insurance.
• Vision insurance.
• Life insurance.
• Disability insurance.
• Tuition waiver.
• Vacation and sick leave.
• Public Service Loan Forgiveness Program eligibility.

Pay

This is a full time, temporary, non-exempt position. Step placement will be determined based on relevant qualifications and professional experience. Step placement upon appointment is not expected to exceed $4,367 a month (step 1). The CSU Classification Step Range for this position is $4,367 - $6,362 per month (step 1 - step 20).

Schedule

Work assignments require professional interaction at the highest levels within and outside the university. Duties take place mostly in an office setting at Fort Bragg High School and off site at target high schools throughout Mendocino, Lake and Sonoma Counties. The role involves frequent interaction with students, families, school partners, and campus departments in a professional office setting, with travel within the corresponding counties for meetings, trainings, and program events. Evening or weekend work may be required during recruitment, reporting, or summer programming to meet operational needs.