Administrative Coordinator III

Responsibilities

• Assists with distributing correspondence, reports, and other materials, tracking and reminding team members of due dates.
• Conducts information retrieval and data entry.
• Maintains moderately complex indexes and files.
• Responsible for keeping electronic files and folders (e.g. Box) named, sorted, and filed consistently in all team folders (e.g. contract and regulatory folders).
• Places orders and makes purchases as directed to improve team administrative efficiency and ensure that team conducting field work has needed supplies and services.
• Schedules meetings for team, using knowledge of team travel schedules, and ensures that team calendars are up to date and labeled.
• Compiles, organizes, and maintains records of business transactions, participant payments, including travel receipts.
• Checks for consistency and completion of tasks in task management system, runs basic, pre-programmed reports of tasks remaining and completed.

Qualifications

• A high school diploma or equivalent and 2 years of relevant experience required.
• Or equivalent combination of education and experience required.
• Proficiency with Microsoft Office software, including Outlook preferred.
• Access, Word, Excel, and PowerPoint preferred.