Administrative Coordinator 3/4

About the role

The Louisiana State Analytical and Fusion Exchange (LA-SAFE) is dedicated to enhancing public safety and national security by providing timely information to federal, state, local, and private sectors. LA-SAFE supports the state during major disasters and emergencies by gathering, analyzing, and disseminating information to assist relevant agencies. The Analytical Support Unit (ASU) consists of LA-SAFE, School Safety, and the LPR/Video Management System. The Administrative Coordinator supports daily operations, personnel processes, and administrative functions.

Responsibilities

• Manage the unit’s activity calendar; schedule training sessions, coordinate conferences, and staff meetings; prepare agendas and materials; record and distribute meeting minutes.
• Compile and verify payroll data as the primary timekeeper for the Analytical Support Unit; maintain accurate payroll records; prepare quarterly leave and overtime reports.
• Serve as a liaison with Human Resources; assist new hires with onboarding tasks including paperwork, ID cards, and parking credentials.
• Utilize software such as Word, Excel, LOTUS Notes, CATS, and State Uniform Payroll System, SAP, and other online systems to prepare documents, reports, access requests, letters, and forms.
• Care for technical and document production needs.
• Coordinate with the Administrative Assistant to the Section Commander regarding monitoring and ordering office supplies; assist in procurement of software and specialized equipment necessary to support the operations of LA-SAFE, School Safety, and the LPR/Video Management System.
• Aid in the management of unit inventory.
• Assist the ISS Administrative Assistant and Command Staff in reconciling recurring invoices and resolving discrepancies.
• Support the hiring process for LA-SAFE.

Requirements

Two years of experience in administrative services. Experience Substitution: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Qualifications

An ideal candidate should possess the following competencies:

• Following Policies and Procedures
• Managing Resources
• Thinking Critically

Preferred Competencies

• Acting with Ethics and Integrity
• Adapting to Change
• Communicating Effectively
• Making Accurate Judgments

Priorities

The incumbent is responsible for handling different matters according to general instruction, priorities, duties, policies, and program goals of the Investigative Support Section. The incumbent of this position is exposed to and handles very sensitive confidential information and sensitive materials. The ability to use independent judgment with limited direct supervision is an integral part of the incumbent's function.

Selected Core Competencies

• Following Policies and Procedures
• Managing Resources
• Thinking Critically
• Acting with Ethics and Integrity
• Adapting to Change
• Communicating Effectively
• Making Accurate Judgments

Compensation

The salary offered will be determined based on qualifications and experience.

Contact Information

Department of Public Safety
ATTN: Human Resources/Elyssa Schexsnayder
P.O. BOX 66614 Baton Rouge, LA. 70896
Email: DPSEmployeeAdministration@la.gov