LACC Event Manager

About the role

The Event Manager I plans, directs, and coordinates events held at the Los Angeles Convention Center (LACC). Assist other team members in coordinating and covering events.

Responsibilities

• Plan and oversee all aspects of assigned events from planning to post event billing.
  • This includes conducting site visits, planning meetings, pre-con meetings, executing the event onsite from move-in through move out, preparing estimates of expenses and a final event settlement, conducting post-event client survey, and making sure that all facility guidelines and contractual terms are properly executed.
  • Manage events onsite from move-in through move-out.
    • Manage unexpected changes, troubleshoot, and resolve challenging circumstances that arise.
  • Co-manage and support fellow Event Managers in covering events as assigned by the VP, Event Services.
  • Collaborate extensively with event organizers, contractors, and partners in advance to prepare detailed and succinct event production plan.
    • Enter event requirements in Ungerboeck and effectively communicate requirements to internal colleagues.
    • Consult and/or design room set-up in accordance with fire code and industry standards.
      • Diagram floor plans in iPlan when needed.
    • Conduct meetings with clients, in-house staff, contractors, and outside partners to ensure transparent communication to execute the event.

Qualifications

• Effectively plan and schedule small trade shows, meetings, and other events.
• Must be able to multi-task and demonstrate sound judgement in stressful, highly active situations.
• Must be detail-oriented and can manage both fiscal and ancillary resources.
• Effectively collaborate and resolve conflicts with others.
• Must have reliable transportation.
• Required variable work schedules such as late hours, early mornings, extended hours, holidays, and weekends.

Knowledge and Skills

• Knowledge of building policies, city codes, and fire codes as they pertain to event management.
• Proficient in Microsoft Office applications.

Education and Experience

• A minimum education level of: High School Diploma or its equivalency (Bachelor of Arts/Sciences Degree Preferred).
• Area of Study: Business, Venue, Hospitality or Entertainment Management.
• Minimum years of related work experience: 3 years.
• PREFERRED QUALIFICATIONS:
  • Certified Meeting Professional (CMP)
  • Working knowledge of Ungerboeck and iPlan
  • Experience in the Convention Center, Hospitality or Entertainment industry preferred.
  • Knowledge of Ungerboeck Systems Inc (USI) or Momentus Technologies preferred.

Physical Activities

• Sit, stand; walk; reach with hands and arms; talk or hear.
• Frequently use a keyboard/computer screen for extended periods of time.
• Occasionally lift, push, pull, and move up to 20 pounds or more.

Work Environment

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• While performing the duties of this job, the employee is exposed to large public/private gatherings indoors/outdoors.
• The employee may be exposed to outside weather conditions.
• Employees may be required to use Personal Protective Equipment (PPE) in certain situations.
• Employees must comply with all Federal, State and Local regulations and published Company work rules as well as written instructions.
• The noise level in the work environment is typically low to moderate in office setting and moderate to high during events.

Additional Duties

This is an onsite position that requires in-person collaboration with multiple departments and coverage of events from start to finish.

The above statements are intended to describe the general nature and level of work being performed by this position. This is not an exhaustive list of all responsibilities, duties, and skills required. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed.