Laboratory Administrative Coordinator.

About the role

The Cluster for Improving Healthcare Outcomes through Sensory Technology at Dartmouth invites applications for a Laboratory Administrative Coordinator. The Cluster advances research and translation at the intersection of deep biosensing, biological computing systems, and organoid platforms. The lead lab in this hire is the HumanX Lab for Cognitive Performance and Longevity. We are seeking a highly organized coordinator to support the day-to-day operations of the lab.

Responsibilities

• Lab equipment and vendor coordination
  Track the lab’s equipment inventory, including location, condition, and service status.
  Coordinate with external vendors for equipment quotes, delivery scheduling, receipt, installation, and ongoing service.
  Coordinate with the internal Dartmouth finance and procurement teams to keep purchase requests and vendor payments moving through the appropriate channels.

• Internal Dartmouth Coordination
  Serve as the lab’s coordination point with internal Dartmouth offices, including Finance, Procurement, Sponsored Projects, Facilities, HR, and IT.
  Route paperwork and follow up on lab-related requests within Dartmouth’s internal systems on behalf of the Cluster Head and lab members.
  Cook onboarding and offboarding logistics for new lab members, including space, equipment, accounts, building access, and orientation handoffs.

• Day-to-day lab operations
  Coordinate lab calendars, room and resource scheduling, and visitor logistics.
  Book logistics for internal lab meetings, sponsor and collaborator meetings, site visits, and travel for the Cluster Head and lab members.
  Support event coordination for workshops, seminars, and external visits hosted by the Cluster.
  Support project management tasks as requested by the Cluster Head and the Senior Lab Manager.
  Maintain organized lab records, meeting minutes, and decision logs as requested by the Cluster Head and the Senior Lab Manager.

• Communications and Reporting
  Coordinate routine internal lab communications, distribution lists, and announcements.
  Aid in preparing periodic operational updates for the Cluster Head and the Senior Lab Manager.

Qualifications

• Required Qualifications - Education and Yrs Exp
  Bachelor’s degree or equivalent professional experience.
  Two or more years of administrative, operations, or coordination experience in a research, academic, healthcare, or comparable professional environment.

• Required Qualifications - Skills, Knowledge and Abilities
  Excellent attention to detail and follow-through;
  Ability to track many open items in parallel;
  Strong written and verbal communication skills with internal staff, faculty, vendors, and external partners;
  Proficiency with standard office and productivity tools (calendars, spreadsheets, document management).

• Preferred Qualifications
  Experience at a research university or federally funded laboratory;
  Familiarity with sponsored projects environments and coordination across internal finance, procurement, and sponsored research offices;
  Experience supporting principal investigators or lab leadership in a fast-paced, multi-project setting;
  Interest in sensor technology, wearables, neuroscience, or biomedical research.