Labor and Employment Legal Administrative Assistant

About the Role

Snell & Wilmer is seeking a Legal Administrative Assistant to join the Labor and Employment Practice Group in the Phoenix office. This role involves proofreading, editing, and revising legal documents, managing calendars, tracking docket deadlines, and accurately recording attorney time in a fast‑paced environment supporting multiple attorneys.

Responsibilities

• Manage and maintain attorney calendars, including arranging meetings, depositions, and travel.
• Prepare and edit correspondence and presentations.
• Assist attorneys with case preparation, including organizing and maintaining case files, binders, and exhibits.
• Coordinate with clients, witnesses, and experts to arrange interviews, depositions, and other case‑related activities.
• Track and manage case deadlines.
• Organize and maintain case files.
• Draft, proofread, and finalize legal documents such as pleadings, motions, discovery requests, and trial briefs.
• Prepare and file documents with the EEOC, NLRB, state agencies, and state and federal courts, ensuring compliance with procedural and e‑filing requirements.
• Maintain and update case files, ensuring all documentation is accurately filed and easily accessible.
• Serve as a liaison between attorneys, clients, agency representatives, opposing counsel, and court personnel.
• Prepare and distribute correspondence.
• Prepare and ensure timely filing of legal documents with the court.
• Monitor and track deadlines to ensure compliance with court rules and procedures.

Experience and Qualifications

• At least 3 to 5 years of experience as a legal administrative assistant in a litigation or regulatory practice, preferably supporting employment matters.
• Comprehensive knowledge of Arizona state and federal court procedures, including e‑filing; familiarity with EEOC and NLRB administrative procedures is a plus.
• Proficiency in legal terminology, procedures, and documentation.
• Exceptional proofreading and editing skills, with a keen eye for detail in all written communications.
• Proficiency in Microsoft Office applications (Excel, Word, and Outlook) and experience with document management systems.
• Demonstrated ability to work independently and within a team, showing reliability and the capacity to juggle multiple tasks effectively.
• Excellent interpersonal skills to develop and maintain effective working relationships with all levels of staff and clients.
• Strong organizational and time‑management skills with the ability to prioritize tasks effectively.
• High level of discretion and confidentiality.

Schedule

Monday through Friday from 8:30 a.m. to 5:00 p.m.; once fully trained, you may have the option to work remotely one day a week with flexibility to adjust based on business needs.

Benefits

• Medical, dental, vision, disability, and life insurance
• 401K/profit sharing
• Paid holidays
• Tuition reimbursement
• Paid time off including vacation time, personal time, and sick time where appropriate