L&I Government Affairs & Policy Administrative Assistant 3 (AA3)

About the role

The Washington State Department of Labor & Industries (L&I) is seeking an Administrative Assistant 3 to support the Child Care Workforce Standards Board, a Governor-appointed board bringing together leaders from across Washington's child care community to improve workforce standards and strengthen the future of child care.

Duties

• Serve as the primary administrative support for a Governor-appointed board composed of representatives from Washington's child care community.
• Cook upboard meetings, public hearings, and hybrid or virtual events from planning through successful execution.
• Partner with board members, agency leadership, legislative staff, employers, workers, and external stakeholders to ensure clear communication and successful collaboration.
• Adapt your communication style to meet the needs of a wide variety of audiences, whether communicating with executives, board members, community partners, or members of the public.
• Track and manage board actions, assignments, appointments, member terms, deadlines, and follow-up items to ensure nothing falls through the cracks.
• Prepare professional meeting materials, agendas, presentations, minutes, reports, and correspondence.
• Maintain board records, webpages, and official documents in accordance with public records requirements.
• Cook upboard travel, reimbursements, and board member onboarding activities.
• Support special projects within the Government Affairs & Policy Division as needed.

Qualifications

• REQUIRED: One of the following - High school diploma or equivalent AND Three years of clerical, office, or administrative experience.
• OR - An Associate’s degree in business administration, public administration, or a closely related field may substitute for experience AND One year of clerical, office, or administrative experience.
• DESIRED: We're especially interested in candidates with experience - Supporting a board, commission, task force, or executive leadership team.
• Cook upor coordinating meetings and producing accurate meeting minutes.
• Cook uper complex calendars, assignments, and deadlines.
• Cook upr diverse stakeholder groups and building collaborative relationships.
• Cook upr tracking board appointments, member terms, or governance activities.
• Cook upr preparing presentations, reports, and public-facing meeting materials.
• Cook uping Microsoft Outlook, Word, Excel, PowerPoint, Teams, Zoom, and SharePoint.
• Cook uping legislative, governmental affairs, or public policy work.
• Cook uping responding to public disclosure requests or conducting complex administrative research.

Why You'll Love This Role

In this position, you'll have the opportunity to - Help support meaningful policy discussions that impact Washington's child care workforce.

Work alongside agency leaders and Governor-appointed board members.

Build partnerships with organizations and stakeholders from across the state.

Be part of a collaborative team dedicated to improving public service.

Perform work that combines project coordination, executive support, stakeholder engagement, and public service.

Supplemental Information

• Things You Need To Know - State employees who meet the qualifications will become eligible for a generous retirement package at the end of the employee’s career. Click on the “Benefits” tab to learn more.
• At L&I, your voice matters. In addition, L&I is a diverse state agency dedicated to the safety and health and security of Washington's 3.3 million workers. Take a look at this brief video and learn more about why L&i is an employer of choice.
• Application process - We will contact the top candidates directly to interview for this position. Because we base the selection on information provided by you, it is in your best interest to identify the knowledge, skills, and abilities that address the mandatory and desirable qualifications described in the announcement.
• Please include the following documents with your application: - A cover letter describing specific qualifications.
• A current resume detailing applicable experience and education.
• A list of at least three professional references with current telephone numbers.

Background Check Notice

Prior to a placement in this position, a background check, including criminal history record will be conducted. Information from your background check will not necessarily preclude employment but will be considered in determining your eligibility to perform the requirements of the position.

Other information

• For positions requiring travel, you must have a valid unrestricted driver's license and have insurance if driving a privately owned vehicle on state business.
• This position is represented by the Washington Federation of State Employees (WFSE).
• Candidates who are offered a job with L&I must possess work authorization that does not require sponsorship by the employer for a visa now or in the future.
• The Department of Labor & Industries complies with the employment eligibility verification requirements of the federal employment eligibility verification form, I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.

Did You Know?

• Washington is America's Top State to live, play, and work, according to U.S. News (2021). Join the L&I team and enjoy all the Evergreen State has to offer.
• In addition to offering a positive balance between life and work, L&I provides one of the most competitive benefits packages in the nation. We also believe your voice matters. We value our employees and their work-life balance by encouraging flexible schedules. L&I is a diverse state agency dedicated to the safety and health and security of Washington's 3 million workers.
• Veterans Preference - Applicants wishing to claim Veterans Preference should attach to their application a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs. Please blackout any personally identifiable data such as Social Security numbers. For further information, contact L&I’s Jobs@lni.wa.gov.
• Diversity, Equity, and Inclusion Employer - L&I employees come from all walks of life. We strive to hire great people from a wide variety of backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
• The State of Washington is an equal opportunity employer. Persons with a disability who need accommodation in the application process or testing process, or those needing this announcement in an alternative format, may call 360-902-5700. TTY users should first call 711 to access the Washington Relay Service.

You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our award-winning diverse and inclusive organization.

For more Information

If you have any questions regarding this job posting, program, or the agency, please contact the recruiter, Lori Hensin (she/her/hers) at lori.hensin@lni.wa.gov.