Knowledge Management Specialist

Bering-Alaka`ina Holdings, LLC has a potential need for a Knowledge Management Specialist to provide support for our government customer in Dayton, OH at Wright Patterson Air Force Base.

Responsibilities

• Manage the Wing FOIA program in accordance with DAF and AFRL regulations, including:
  • Receiving, logging, and disseminating incoming FOIA requests
  • Maintaining currency of all Wing FOIA processes and standard operating procedures
  • Maintaining accurate, up-to-date FOIA tracking logs
• Serve as the primary liaison with the customer FOIA office
• Provide training and administrative support to FOIA POCs regarding request requirements
• Route final redacted response packages to the designated Government official for review and approval, then submit approved packages to the Base FOIA Officer
• File completed cases in accordance with established records disposition schedules
• Manage the Wing Privacy Act (PA) program in accordance with DoD and DAF privacy regulations, including:
  • Monitoring, reporting, and supporting the mitigation of Personally Identifiable Information (PII) breaches and incidents
  • Maintaining the currency of all Wing PA processes, standard operating procedures, and PA tracking logs
  • Processing and tracking submitted PA record requests
  • Drafting, reviewing, and maintaining the currency of all required privacy documentation, including Privacy Impact Assessments (PIAs), Social Security Number (SSN) Justification Memos, PII Confidentiality Impact Levels (PCILs), and System of Records Notices (SORNs) to ensure continuous IT and administrative compliance
• Coordinate records management protocols utilizing Content Server/Livelink, ensuring all electronic records and associated metadata are accurately tagged, securely stored, and highly searchable in accordance with AFRL electronic records standards
• Serve as a point of contact, alongside the ARM, for Staff Assistance Visits (SAVs) and Inspector General (IG) evaluations, conducting preliminary inventory reviews and quality control audits to identify deficiencies and implement rapid corrective actions
• Facilitate formal training and provide guidance to personnel and leadership regarding records management protocols, compliance standards, and best practices
• Provide Subject Matter Expertise to facilitate organizational compliance with the Federal Records Act, National Archives and Records Administration (NARA) regulations, customer policies, and directives
• Execute day-to-day lifecycle management of all records—spanning creation, maintenance, and disposition—in alignment with government policies and contract requirements
• Administer approved Records Disposition Schedules (RDS) to systematically retire or destroy unclassified, permanent, and temporary records to optimize storage overhead
• Monitor, track, and report Wing members’ completion of mandatory initial and annual Privacy Act and AF Records Management User training, providing status updates to leadership
• Complete all mandatory Federal, DoD/DoW, and DAF training required for system access and role performance. Initial training shall be completed within thirty (30) calendar days of onboarding, and recurring training shall be completed annually or as directed by the government. Maintain training certificates and provide verification of completion to the Contracting Officer’s Representative (COR) upon request
• Other duties as assigned by Supervisor

Requirements

• Must have a Bachelor’s degree with at least two (2) years, or an Associate’s degree with at least four (4) years, of demonstrated experience with:
  • Federal law, and DoD/DoW guidelines regarding information lifecycle management and statutory public disclosures
  • Freedom of Information Act (FOIA) requests
  • Personally Identifiable Information (PII)
  • Controlled Unclassified Information (CUI) and mission-critical data from unauthorized disclosure
  • Lifecycle management of official publications, operating instructions, and standardized forms, including all creation and revision processes
• Must be a U.S. Citizen
• Must be able to pass a Tier I background check
• Must be willing to sign a Non-Disclosure Agreement (NDA)

Skills

• Understanding of federal law, and DoD/DoW guidelines regarding information lifecycle management and statutory public disclosures
• Proficiency in managing Freedom of Information Act (FOIA) requests
• Ability to safeguard Personally Identifiable Information (PII), provide guidance on breach reporting protocols, and protect Controlled Unclassified Information (CUI) and mission-critical data from unauthorized disclosure
• Proficiency in the lifecycle management of official publications, operating instructions, and standardized forms, including all creation and revision processes
• At least two (2) years demonstrated experience developing and writing official documentation and briefings for higher level leadership, with strong oral/written communication skills
• Demonstrated experience with Microsoft products including Microsoft 365, MS Excel, MS Outlook, MS Word, MS Teams, MS PowerPoint, OneNote, and SharePoint workflows

Qualifications

• Demonstrated experience developing technical documentation, Staff Summary Sheets (SSS), and executive-level briefings, specifically utilizing Air Force Handbook 33-337 (The Tongue and Quill)
• Demonstrated experience managing records within the Air Force Records Information Management System (AFRIMS) and processing FOIA requests via standard DoD/Air Force e-FOIA portals
• Certified Knowledge Manager (CKM) certification or a Project Management Professional (PMP) certification (CKM preferred)
• Demonstrated experience applying Air Force Research Laboratory (AFRL) directives regarding information lifecycle management and statutory public disclosures

Benefits

• Competitive salaries
• 401K plan with company match
• Medical, dental, disability, and life insurance coverage
• Tuition reimbursement
• Paid time off
• 11 paid holidays

Bering-Alaka`ina Holdings gives hiring, promotion, training, and retention preference to BSNC shareholders, descendants, and shareholder spouses who meet the minimum qualifications for the job.