Junior Design Project Manager

Position Summary

Refined Gardens is seeking a highly organized and detail-oriented Junior Design Project Manager to support the successful delivery of luxury residential landscape design and construction projects. This position serves as a critical support role within the Design Department, assisting Project Managers through every phase of a project, from initial client meetings and concept development through construction completion.

Key Responsibilities

• Attend client meetings alongside Project Managers and assist in gathering project information, goals, and preferences.
• Serve as the primary note-taker during client meetings and distribute meeting summaries internally and externally.
• Conduct site assessments and document existing conditions, opportunities, and site constraints.
• Compile and organize architectural, civil, and survey information for project use.
• Prepare and maintain accurate project files and documentation.
• Assist Project Managers and the Director of Design in developing creative landscape concepts for high-end residential properties.
• Prepare presentation materials including: Concept plans, Hand-rendered plans, Material boards, Plant palettes, Inspiration imagery, Client presentation packages.
• Set up and prepare conference rooms and materials for client presentations.
• Aid in revisions and implementation of design comments from Project Managers and clients.
• Produce and maintain plant imagery boards, materials boards, and design details.
• Prepare base plans using site measurements, surveys, architectural plans, and civil drawings.
• Cook with drafting staff to produce construction document packages.
• Aid in development of: Planting plans, Hardscape plans, Irrigation layouts, Lighting plans, Construction details.
• Review plans for accuracy and completeness before issuance.
• Collaborate with Estimating and Project Management teams to assemble project budgets and cost estimates.
• Aid in gathering vendor pricing and material information.
• Prepare proposal presentation materials, construction document sets, and supporting project documentation.
• Support Project Managers during client proposal presentations.
• Assist Project Managers in developing project schedules, timelines, and resource plans.
• Help coordinate permitting and approval processes with local jurisdictions.
• Aid in procurement activities, including plant tagging, material selection, and vendor coordination.
• Maintain project records, submittals, and project correspondence.
• Maintain professional and timely communication with clients, consultants, vendors, and internal team members.
• Respond to emails and communications within established company standards.
• Support Project Managers in resolving client questions and requests.
• Help foster strong client relationships throughout the design and construction process.
• Participate in site visits and project inspections during construction.
• Identify potential quality concerns and communicate observations to Project Managers.
• Help ensure installations align with approved plans and company standards.
• Collaborate with designers, estimators, purchasers, construction managers, accounting personnel, and administrative staff.
• Coordinate effectively with architects, engineers, interior designers, builders, and specialty consultants.
• Contribute to a positive, team-oriented culture focused on craftsmanship, professionalism, and continuous improvement.
• Stay current on industry trends, materials, technologies, and best practices in landscape design and construction.

Qualifications

• Associate's or Bachelor's degree in Landscape Architecture, Landscape Design, Horticulture, Construction Management, or a related field; or equivalent industry experience.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite and Google Workspace.
• Ability to manage multiple projects and priorities simultaneously.
• Professional appearance and demeanor suitable for high-end residential clientele.

Preferred Experience

• Experience in landscape design, landscape construction, architecture, or related industries.
• Knowledge of Southwest plant materials and landscape construction practices.
• Understanding of irrigation systems, hardscape construction, and landscape detailing.

Physical Requirements

• Ability to conduct field site visits and walk active construction sites.
• Ability to lift and carry up to 25 pounds periodically.
• Ability to work outdoors in varying weather conditions.
• Valid driver's license with an acceptable driving record.