Judicial Specialist 2 #10100359-23900, Full-Time, Perm in Clovis, NM

About the role

The Ninth Judicial District Court is recruiting for a full-time, permanent Judicial Specialist 2 position for the Curry County Magistrate Court in Clovis, NM.

Responsibilities

• Prepare and process court documents, perform judicial procedures, and work with the court case management system.
• Provide customer service information to pro se litigants, including general procedural information.
• Use the case management system to open, docket, and close cases based on judgment details.
• Assess, receipt, record, and reconcile monies, and prepare bank deposits.
• Process, maintain, and distribute documents, files, and case materials.
• Review and process incoming filings for format, signatures, event codes, and filing fees.
• Process and expedite orders of protection.
• Accurately disburse bond payments and prepare and maintain bond reports.
• Reconcile billing and invoices from contracted vendors for Specialty Court Programs.
• Prepare, proofread, edit, and mail out documents such as notices and final orders.
• Execute on case hearings, including orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions.
• Maintain cash till and ensure court fees are accurately assessed, paid, receipted, and correctly recorded in the case management system.
• Provide public case information to parties, attorneys, law enforcement agencies, and other outside agencies.
• Order, review, sort, and organize jury summons.
• Prepare alpha list, random list, voir dire sheet, and seating chart for jury trials.
• Organize case files for microfilming, archiving, and destruction.
• Prepare exhibits and hard copy case files.
• Research automated, hard copy, and microfiche files for case status data.
• Certify and prepare court records, tapes, logs, and exhibits for cases on appeal to higher courts.
• Ensure the office, courtrooms, and equipment are operational.
• Maintain judicial calendars and schedules.
• Serve as a court monitor.
• Manage jury trial calendars for judges to schedule upcoming jury trials.
• Advise internal staff on jury procedures, juror reporting, and updates on specific trials.
• Support other magistrate or district courts within the judicial district.
• Perform clerical and technical duties involved in case processing, file maintenance, jury management, and clerical business operations.
• Handle jury management tasks, including instructing prospective jurors on completing information online and providing appropriate forms when necessary.
• Answer phone calls, address incoming and outgoing correspondence, maintain office supplies, and perform other clerical duties.
• Coordinate program participation with Specialty Programs within the Court.
• Accept, maintain, and file court exhibits, including hazardous and dangerous items.
• Gather, deliver, and file recordings, receipts for logs, and exhibits to maintain accurate record-keeping procedures.
• Troubleshoot recording equipment, run updates, and maintain technical logs.
• Retain case material and mark for identification logs, files, and safeguard evidence as needed.
• Act as a liaison between court personnel, litigants, or attorneys to advance court proceedings.
• Perform other duties as assigned.

Qualifications

• Knowledge of legal terminology and phrases.
• Basic knowledge of jury service.
• Filing methods.
• Case processing.
• Knowledge of Specialty Court Programs.
• Research methodology.
• Project management techniques.
• Court fee accounting practices.
• Court monitoring procedures.
• Understanding of the Court Clerk’s Procedures Manual and Code of Ethics.
• Compliance with the Court’s and State’s Language Access Policies.
• Access to the Certified Language International Interpreting Line.
• General organizational structure of the judiciary.

Benefits

• Medical/Dental/Vision/Rx, Short, and Long Term Disability Insurance Programs, employee assistance program (EAP).
• State paid life insurance, supplemental and dependent life insurance.
• Optional flexible spending accounts for medical, day-care, and travel expenses.
• Paid vacation and sick leave up to eight (8) weeks.
• Eleven (11) paid holidays.
• Up to 12 weeks of paid parental leave.
• Deferred Compensation 457(b) plan.
• Lifetime Defined Benefits Retirement Plan.
• Flexible work schedules and alternative work locations.
• Free health care, Rx, and lab work at the facility (Stay Well Health Center) in Santa Fe, NM.
• Bilingual compensation.
• Training and career development opportunities.
• Higher education opportunities, educational leave, and tuition reimbursement.
• May qualify for the Public Service Loan Forgiveness Program (PSLF).
• May receive overtime holiday or shift differential pay.
• May receive physical fitness leave.