Judicial Specialist 2 #10100360-24100, Full-Time, Perm in Aztec, NM

About the role

The Eleventh Judicial District & Magistrate Courts is recruiting for one full-time Judicial Specialist 2 position #10100360-24100 for the Aztec Magistrate court location in Aztec, NM.

Responsibilities

• Prepare and process court documents, perform judicial procedures and work with the court case management system.
• Administer jury functions, file court documents and receive fines, fees, restitution and bond payments; balance and reconcile daily cash receipts.
• Generate court documents, arrange for service and mail to parties of a case.
• Draft correspondence in reply to requests for case inquiries.
• Enter case information into an automated case management system.
• Generate court documents for mailing.
• Affords customer service information with a high volume of pro se litigants by providing general procedural information without giving legal advice.
• Uses the case management system to (1) open cases – determine case type/cause of action and assess and receipt filing fee if required; (2) docket cases – review documents and determine appropriate event codes, enter data, scan documents, and link related scanned images; and (3) close cases – determine and enter closing events, disposition type, and judgement details.
• Assesses, receipts, records, and reconciles monies, and prepares bank deposits; follows cash handling procedures.
• Processes, maintains, and distributes documents, files, and case materials.
• Uses electronic filing to review incoming filings for format, signatures, event code, and filing fees.
• Processes and expedites orders of protection.
• Accurately disburses bond payments, and prepares and maintains bond reports.
• Reconciles billing and invoices from contracted vendors provided for Specialty Court Programs.
• Prepares, proofreads, edits and mails out documents such as notices and final orders.
• Executes on case hearings, which may include: orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions.
• Maintains cash till and ensures court fees are accurately assessed, paid, receipted, and correctly recorded in the case management system.
• Provides public case information to parties, attorneys, law enforcement agencies, and other outside agencies.
• Orders, reviews, sorts, and organizes jury summons.
• Prepares alpha list, random list, voir dire sheet, and seating chart for jury trials.
• Organizes case files for microfilming, archiving, and destruction.
• Prepares exhibits and hard copy case files.
• Researches automated, hard copy, and microfiche files for case status data.
• Certifies and prepares court records, tapes, logs, and exhibits for cases on appeal to higher courts.
• Serves as a court monitor.
• Manages jury trial calendar request for judges to schedule upcoming jury trials.
• Advising internal staff of the jury procedures/when jurors are reporting/updates on specific trials.
• Serves as a courtroom clerk, produces Instant J&Ss, and obtains signatures from the parties/counsel of record, assigned judge, file, and distribute.
• Provide support to other magistrate or district courts within the judicial district.
• The daily routine includes working with prospective jurors. Instructing them on how to complete their information online and/or providing appropriate forms when necessary.
• Other duties include answering phone calls, addressing incoming and outgoing correspondence, maintaining office supplies, etc.
• Coordinates program participation with Specialty Programs within the Court.
• Accepts, maintains, and files court exhibits, which may include hazardous and or dangerous items.
• Gathers, delivers, and files recordings, receipts for log and exhibits to provide accurate record keeping procedures.
• Troubleshoots recording equipment, runs updates, and maintains technical logs.
• Responsible for retention of case material and marks for identification logs, files, and safeguards evidence as a public, sequestered or sealed exhibit.
• Acts as a liaison between court personnel, litigants, or attorney to advance court proceedings.
• Other duties as assigned.

Qualifications

• Knowledge of legal terminology and phrases.
• Basic knowledge of jury service.
• Filing methods.
• Case processing.
• Knowledge of Specialty Court Programs.
• Research methodology.
• Project management techniques.
• Court fee accounting practices.
• Court monitoring procedures.
• Court Clerk’s Procedures Manual and Code of Ethics.
• Court’s and States Language Access Policies.
• Access to the Certified Language International Interpreting Line.
• General organizational structure of the judiciary.

Work Environment and Physical Demands

Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include overtime. The employee must regularly interact positively with co-workers, clients, the public, judges, and justices.

Benefits

• Medical/Dental/Vision/Rx, Short, and Long Term Disability Insurance Programs, employee assistance program (EAP).
• State paid life insurance, supplemental and dependent life insurance.
• Optional flexible spending accounts for medical, day-care, and travel expenses.
• Paid vacation and sick leave up to eight (8) weeks.
• Up to 11 paid holidays.
• Up to 12 weeks of paid parental leave.
• Deferred Compensation 457(b) plan.
• Lifetime Defined Benefits Retirement Plan.
• Flexible work schedules and alternative work locations.
• Free health care, Rx, and lab work at the facility (Stay Well Health Center) in Santa Fe, NM.
• Bilingual compensation.
• Training and career development opportunities.
• Higher education opportunities, educational leave, and tuition reimbursement.
• May qualify for the Public Service Loan Forgiveness Program (PSLF).
• May receive overtime holiday or shift differential pay.

Qualifications

• Education: A high school diploma or GED.
• Experience: Two (2) years of experience in court case processing, a legal secretarial or related field such as advanced customer service, data processing, and/or banking/financial experience.
• Experience Substitution: Additional post-secondary education in a related field may substitute for up to one (1) year of experience.
• Thirty (30) semester hours equals one (1) year of experience.
• Typing Certification: A typing certification from the New Mexico Department of Workforce Solutions (www.dws.state.nm.us) or similar may be required. If certification is required, a typing proficiency score of at least 35 net words per minute is mandatory.
• The New Mexico Workforce Connection Certification must have been issued within five (5) years of application.
• Certification: May be requested to complete the NM Court Monitor Certification Examination.