Judicial Specialist 2 #00000486-23200, Full-Time, Perm in Albuquerque, NM

General Statement of Duties

The Second Judicial District Court is recruiting for a full-time, permanent Judicial Specialist 2 #00000486-23200 for the Criminal Division in Albuquerque, NM.

Duties

• Prepare and process court documents, perform judicial procedures, and work with the court case management system.
  • Open, docket, and close cases based on judgment details.
    • Provide customer service information to pro se litigants.
      • Use the case management system to open, docket, and close cases.
        • Review documents and determine appropriate event codes, enter data, scan documents, and link related scanned images.
          • Close cases by determining and entering closing events, disposition types, and judgment details.
        • Assess, receipt, record, and reconcile monies, and prepare bank deposits.
          • Follow cash handling procedures.
        • Process, maintain, and distribute documents, files, and case materials.
          • Process and expedite orders of protection.
        • Disburse bond payments and prepare and maintain bond reports.
      • Accurately disburse billing and invoices from contracted vendors for Specialty Court Programs.
        • Prepare, proofread, edit, and mail out documents such as notices and final orders.
      • Execute on case hearings, including: orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions.
        • Maintain cash till and ensure court fees are accurately assessed, paid, receipted, and correctly recorded in the case management system.
      • Provide public case information to parties, attorneys, law enforcement agencies, and other outside agencies.
        • Order, review, sort, and organize jury summons.
      • Prepare alpha list, random list, voir dire sheet, and seating chart for jury trials.
        • Organize case files for microfilming, archiving, and destruction.
      • Research automated, hard copy, and microfiche files for case status data.
        • Certify and prepare court records, tapes, logs, and exhibits for cases on appeal to higher courts.
      • Ensure the office, courtrooms, and equipment are operational.
        • Maintain judicial calendars and schedules.
      • Serve as a court monitor.
        • Advise internal staff on jury procedures, juror reporting, and updates on specific trials.
      • Support other magistrate or district courts within the judicial district.
        • Manage jury trial calendar requests for judges to schedule upcoming jury trials.
      • Provide support to other court personnel, litigants, or attorneys to advance court proceedings.
    • Interact positively with co-workers, clients, the public, judges, and justices.

Competencies/Qualifications

• Knowledge of legal terminology and phrases.
• Basic knowledge of jury service.
• Filing methods.
• Case processing.
• Knowledge of Specialty Court Programs.
• Research methodology.
• Project management techniques.
• Court fee accounting practices.
• Court monitoring procedures.
• Court Clerk’s Procedures Manual and Code of Ethics.
• Court’s and State Language Access Policies.
• Access to the Certified Language International Interpreting Line.
• General organizational structure of the judiciary.

Work Environment And Physical Demands

• Office or court setting.
• Valid drivers license and travel may be required.
• Regular interaction with co-workers, clients, the public, judges, and justices.
• May require overtime.
• May involve working with hazardous or dangerous items.
• May require troubleshooting recording equipment, running updates, and maintaining technical logs.
• May involve managing jury trial calendars and scheduling.
• May involve supporting other court personnel, litigants, or attorneys.
• May involve interacting with prospective jurors.

Benefits

• Medical/Dental/Vision/Rx, Short, and Long Term Disability Insurance Programs.
• Employee Assistance Program (EAP).
• State paid life insurance, supplemental and dependent life insurance.
• Optional flexible spending accounts for medical, day-care, and travel expenses.
• Paid vacation and sick leave up to eight (8) weeks.
• Eleven (11) paid holidays.
• Up to 12 weeks of paid parental leave.
• Deferred Compensation 457(b) plan.
• Lifetime Defined Benefits Retirement Plan.
• Flexible work schedules and alternative work locations.
• Free health care, Rx, and lab work at the facility (Stay Well Health Center) in Santa Fe, NM.
• Bilingual compensation.
• Training and career development opportunities.
• Higher education opportunities, educational leave, and tuition reimbursement.
• May qualify for the Public Service Loan Forgiveness Program (PSLF).
• May receive overtime holiday or shift differential pay.
• May receive physical fitness leave.

Qualifications

• Education: High school diploma or GED.
• Experience: Two (2) years of experience in court case processing, a legal secretarial or related field such as advanced customer service, data processing, and/or banking/financial experience.
• Additional post-secondary education in a related field may substitute for up to one (1) year of experience.
• Thirty (30) semester hours equals one (1) year of experience.

To Apply

Submit a New Mexico Judicial Branch Application for Employment, or a Resume and a Resume Supplemental form and proof of education to 2ndjobapply@nmcourts.gov or the address above. Required forms can be located at nmcourts.gov.

Equal Opportunity Employer