Judicial Specialist 2 #00000863-24400 Full-Time, Perm in Albuquerque, NM

Full-time permanent position in Albuquerque, NM. Opening date: 10-19-2026, close date: 10-30-2026. Target pay: $22.75/hour ($47,257.60 annually).

About the role

Acting under general supervision, prepare and process court documents, perform judicial procedures, and work with the court case management system.

Responsibilities

• Manage court cases in a court of limited original jurisdiction.
• File court documents and receive fines, fees, and bond payments; balance and reconcile daily cash receipts; prepare and make daily bank deposits.
• Respond to inquiries from legal and law enforcement community and from the public.
• Research automated and hard copy files for case status information and information regarding parties to case.
• Enter case information into an automated case management system.
• Create and maintain hard copy case files and close case files.
• Arrange for service and mail to parties of a case.
• Research defendant warrants and prior conviction history.
• Flag drivers’ licenses.
• Pull case files and court documents; coordinate completion of court documents.
• Monitor and track sentence deferment and probation compliance records; review files for sentence deferments.
• Maintain logs and records; prepare statistical reports.
• Use the case management system to open, docket, and close cases based on judgement details.
• Provide customer service information with a high volume of pro se litigants by providing general procedural information without giving legal advice.
• Open cases – determine case type/cause of action and assess and receipt filing fee if required.
• Docket cases – review documents and determine appropriate event codes, enter data, scan documents, and link related scanned images.
• Close cases – determine and enter closing events, disposition type, and judgement details.
• Assess, receipt, record, and reconcile monies, and prepare bank deposits; follow cash handling procedures.
• Process, maintain, and distribute documents, files, and case materials.
• Use electronic filing to review incoming filings for format, signatures, event code, and filing fees.
• Process and expedite orders of protection.
• Accurately disburse bond payments, and prepare and maintain bond reports.
• Reconcile billing and invoices from contracted vendors provided for Specialty Court Programs.
• Prepare, proofread, edit, and mail out documents such as notices and final orders.
• Execute on case hearings, which may include: orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions.
• Maintain cash till and ensure court fees are accurately assessed, paid, receipted, and correctly recorded in the case management system.
• Provide public case information to parties, attorneys, law enforcement agencies, and other outside agencies.
• Order, review, sort, and organize jury summons.
• Prepare alpha list, random list, voir dire sheet, and seating chart for jury trials.
• Organize case files for microfilming, archiving, and destruction.
• Prepare exhibits and hard copy case files.
• Research automated, hard copy, and microfiche files for case status data.
• Certify and prepare court records, tapes, logs, and exhibits for cases on appeal to higher courts.
• Ensure the office, courtrooms, and equipment are operational.
• Ensure judicial calendars and schedules are maintained.
• Serve as a court monitor.
• Manage jury trial calendar requests for judges to schedule upcoming jury trials.
• Advise internal staff of jury procedures, when jurors are reporting, and updates on specific trials.
• May serve as a courtroom clerk, produce Instant J&Ss, and obtain signatures from the parties/counsel of record, assigned judge, file, and distribute.
• Provide support to other magistrate or district courts within the judicial district.
• Work with prospective jurors: instruct them on how to complete their information online and/or provide appropriate forms when necessary.
• Answer phone calls, address incoming and outgoing correspondence, maintain office supplies.
• Coordinate program participation with Specialty Programs within the Court.
• Accept, maintain, and file court exhibits, which may include hazardous and/or dangerous items.
• Gather, deliver, and file recordings, receipts for log and exhibits to provide accurate record keeping procedures.
• Troubleshoot recording equipment, run updates, and maintain technical logs.
• Responsible for retention of case material and marks for identification logs, files, and safeguard evidence as a public, sequestered, or sealed exhibit.
• Act as a liaison between court personnel, litigants, or attorneys to advance court proceedings.
• Perform other duties as assigned to meet the operational needs of the Court.

Qualifications

• Education: High school diploma or GED.
• Experience: Two (2) years of experience in court case processing, a legal secretarial or related field such as advanced customer service, data processing, and/or banking/financial experience.
• Experience substitution: Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours equals one (1) year of experience.
• Typing certification: A typing certification from the New Mexico Department of Workforce Solutions (or similar) may be required. If required, a typing proficiency score of at least 35 net words per minute is mandatory. Certification must have been issued within five (5) years of application.
• Certification: May be requested to complete the NM Court Monitor Certification Examination.

Competencies

• Knowledge of legal terminology and phrases.
• Basic knowledge of jury service.
• Filing methods and case processing.
• Knowledge of Specialty Court Programs.
• Research methodology.
• Project management techniques.
• Court fee accounting practices.
• Court monitoring procedures.
• Court Clerk’s Procedures Manual and Code of Ethics.
• Court’s and State’s Language Access Policies, access to the Certified Language International Interpreting Line.
• General organizational structure of the judiciary.

Work environment and physical demands

Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include overtime. The employee must regularly interact positively with co-workers, clients, the public, judges, and justices.

Benefits

• Medical/Dental/Vision/Rx, Short and Long Term Disability Insurance Programs, employee assistance program (EAP).
• State paid life insurance, supplemental and dependent life insurance.
• Optional flexible spending accounts for medical, day-care, and travel expenses.
• Paid vacation and sick leave up to eight (8) weeks.
• Eleven (11) paid holidays.
• Up to 12 weeks of paid parental leave.
• Deferred Compensation 457(b) plan.
• Lifetime Defined Benefits Retirement Plan.