Judicial Specialist 2 #00054506-24100, Full-Time, Perm, in Aztec, NM

About the role

The Eleventh Judicial District & Magistrate Court is recruiting for a full-time, classified, Judicial Specialist 2 position #00054506-24100 for the Aztec District Court located in Aztec, New Mexico.

Responsibilities

• Perform specialized clerical and technical duties involved in case processing, case management and the clerical business of the Court.
• Administer jury functions, file court documents and receive fines, fees, restitution and bond payments; balance and reconcile daily cash receipts.
• Generate court documents, arrange for service and mail to parties of a case.
• Draft correspondence in reply to requests for case inquiries.
• Enter case information into an automated case management system.
• Generate court documents for mailing.
• Affords customer service information with a high volume of pro se litigants by providing general procedural information without giving legal advice.
• Uses the case management system to (1) open cases – determine case type/cause of action and assess and receipt filing fee if required; (2) docket cases – review documents and determine appropriate event codes, enter data, scan documents, and link related scanned images; and (3) close cases – determine and enter closing events, disposition type, and judgement details.
• Assesses, receipts, records, and reconciles monies, and prepares bank deposits; follows cash handling procedures.
• Processes, maintains, and distributes documents, files, and case materials.
• Uses electronic filing to review incoming filings for format, signatures, event code, and filing fees.
• Processes and expedites orders of protection.
• Accurately disburses bond payments, and prepares and maintains bond reports.
• Reconciles billing and invoices from contracted vendors provided for Specialty Court Programs.
• Prepares, proofreads, edits and mails out documents such as notices and final orders.
• Executes on case hearings, which may include: orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions.
• Maintains cash till and ensures court fees are accurately assessed, paid, receipted, and correctly recorded in the case management system.
• Provides public case information to parties, attorneys, law enforcement agencies, and other outside agencies.
• Orders, reviews, sorts, and organizes jury summons.
• Prepares alpha list, random list, voir dire sheet, and seating chart for jury trials.
• Organizes case files for microfilming, archiving, and destruction.
• Prepares exhibits and hard copy case files.
• Researches automated, hard copy, and microfiche files for case status data.
• Certifies and prepares court records, tapes, logs, and exhibits for cases on appeal to higher courts.
• Ensures the office, courtrooms, and equipment are operational.
• Ensures judicial calendars and schedules are maintained.
• Serves as a court monitor.
• Under general supervision will perform clerical and technical duties involved in case processing, file maintenance, jury management and the conduct of the clerical business of the court.
• Manages jury trial calendar request for judges to schedule upcoming jury trials.
• Advising internal staff of the jury procedures/ when jurors are reporting/ updates on specific trials
• May serve as a courtroom clerk, produce Instant J&Ss, and obtain signatures from the parties/counsel of record, assigned judge, file, and distribute.
• Provide support to other magistrate or district courts within the judicial district.
• The daily routine includes working with prospective jurors. Instructing them on how to complete their information online and/or providing appropriate forms when necessary.
• Other duties include answering phone calls, addressing incoming and outgoing correspondence, maintaining office supplies, etc.
• Coordinates program participation with Specialty Programs within the Court.
• Accepts, maintains, and files court exhibits, which may include hazardous and or dangerous items.
• Gathers, delivers, and files recordings, receipts for log and exhibits to provide accurate record keeping procedures.
• Troubleshoots recording equipment, runs updates, and maintains technical logs.
• Responsible for retention of case material and marks for identification logs, files, and safeguards evidence as a public, sequestered or sealed exhibit.
• Acts as a liaison between court personnel, litigants, or attorney to advance court proceedings.
• Other duties as assigned.

Qualifications

• A high school diploma or GED.
• Two (2) years of experience in court case processing, a legal secretarial or related field such as advanced customer service, data processing, and/or banking/financial experience.
• Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours equals one (1) year of experience.
• A typing certification from the New Mexico Department of Workforce Solutions (www.dws.state.nm.us) or similar may be required. If certification is required, a typing proficiency score of at least 35 net words per minute is mandatory. The New Mexico Workforce Connection Certification must have been issued within five (5) years of application.
• May be requested to complete the NM Court Monitor Certification Examination.