Job Costing Administrator

Key Responsibilities

• Track project activity and receive updates as field crews complete work in real time
• Assess and validate job profitability by evaluating operational improvements
• Review all job “actuals” entered in the OneCrew system, including:
• Field labor hours (regular and overtime)
• Material quantities and delivery tickets
• Equipment usage (owned and rented)
• Trucking, hauling, and disposal costs
• Subcontractor and vendor charges
• Reconcile job cost data against supporting construction documentation, such as:
• Vendor and supplier invoices
• Material delivery tickets and weight slips
• Field timecards and payroll reports
• Equipment logs and rental agreements
• Subcontractor invoices and agreements
• Identify missing costs, discrepancies, or misallocations and coordinate with:
• Field supervisors/foremen
• Project managers or sales team
• Vendors and subcontractors
• Accounting
• Ensure all committed and incurred costs are captured before job closeout
• Validate that job costing aligns with contract scope, change orders, and approved work
• Provide formal sign-off that the job is fully and accurately costed in OneCrew
• Release job to Sales/Project Management for final review of job performance (actual vs. estimated costs, margin analysis)
• Upon Sales approval, confirm readiness for Accounting to invoice, bill, and close out the project
• Support continuous improvement of job costing processes and documentation accuracy

Qualifications

• Associate’s or Bachelor’s degree in Construction Management, Accounting, Finance, or related field (or equivalent field experience)
• 2+ years of experience in construction job costing, project coordination, or construction accounting
• Familiarity with construction cost categories (labor, materials, equipment, subcontractors, trucking)
• Experience with job costing or ERP systems (OneCrew or similar construction software preferred)
• Strong understanding of construction documentation (tickets, change orders, invoices, etc.)