Rates Administrator

Responsibilities

• Manage the full lifecycle of attorney and client rate administration, including rate setup, updates, approvals, audits, and implementation.
• Review, validate, and maintain billing rates in accordance with client engagement terms, outside counsel guidelines, and firm policies.
• Analyze rate requests and identify discrepancies, conflicts, or compliance concerns prior to implementation.
• Maintain and update rate information within Aderant, Intapp, and other firm systems.
• Utilize Expert Rates to research, benchmark, and validate attorney rate structures.
• Partner with attorneys, billing teams, finance, and business operations to ensure accurate rate application across matters and clients.
• Support e-billing requirements by ensuring rates align with client guidelines and electronic billing platform requirements.
• Generate and analyze reports using SSRS (SQL Server Reporting Services) and other reporting tools to monitor rate accuracy, trends, and exceptions.
• Perform regular audits and reconciliations of rate data to ensure consistency across systems.
• Create and maintain documentation of rate processes, approvals, and policy compliance.
• Aid with special projects related to pricing, billing operations, and financial reporting.

Qualifications

• 3+ years of law firm experience required, preferably in rates administration, billing, pricing, finance, or revenue management.
• Hands-on experience with Aderant required.
• Experience with Intapp and Expert Rates strongly preferred.
• Strong understanding of legal billing processes, rate structures, and e-billing platforms.
• Experience reviewing and interpreting client rate agreements, engagement terms, and outside counsel guidelines.
• Working knowledge of SSRS reporting and financial data analysis.
• Advanced proficiency in Microsoft Excel, including PivotTables, VLOOKUP/XLOOKUP, data validation, and reporting functions.
• Experience supporting Am Law or mid-to-large law firm environments.
• Exposure to pricing, revenue management, or financial operations functions.
• Familiarity with legal matter management and billing compliance processes.
• Strong analytical skills with exceptional attention to detail and accuracy.
• Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced law firm environment.
• Excellent communication and collaboration skills.