IT Project Coordinator

About the role

ZeroHiring is recruiting on behalf of a growing IT services provider that delivers technology projects for businesses nationwide. We're looking for an IT Project Coordinator to own the moving pieces behind every client project - schedules, people, vendors, and logistics - from kickoff through completion. This is a coordination and operational ownership role, not a hands-on technical one. Your job is to make sure every onsite engagement is planned, resourced, communicated, and ready before it happens, so projects finish on time and clients never feel a bump. If you love turning complexity into a clean, predictable plan, this role was built for you.

Responsibilities

• Plan and manage schedules for internal and contract technicians across multiple concurrent projects
• Arrange project staffing, travel, and logistics for onsite work
• Confirm site access, equipment, and stakeholder availability ahead of every engagement so nothing is discovered missing after arrival
• Serve as the go-to contact for scheduling questions and day-of escalations
• Build and maintain a nationwide bench of vetted field contractors, assigning work based on skill, availability, and past performance
• Manage structured cabling and infrastructure vendors from approval through verified, documented completion
• Track third-party orders, installations, and service activations (internet, phone, hardware partners) and escalate risks before they hit project timelines
• Run pre-engagement readiness checks and close any gaps before a technician is dispatched

Qualifications

3+ years in project coordination, operations, logistics, vendor management, or a similar role

Required Skills

• A track record of running multiple projects, schedules, and competing priorities at once without dropping details
• Hands-on experience coordinating third-party vendors, contractors, or service providers
• Clear, professional written and verbal communication
• A proactive, ownership-driven approach - you spot risks early and resolve them before they reach the client
• Comfort in a fast-moving environment where priorities shift
• Proficiency with Microsoft 365 (Outlook, Teams, Excel, SharePoint)
• The ability to work independently while staying fully accountable for outcomes

Preferred Skills

• Experience coordinating field technicians, construction trades, or cabling vendors
• Familiarity with Field Nation or similar contractor management platforms
• Exposure to internet service providers, telecom vendors, or technology rollouts
• Background in an MSP, IT services, or technology-focused organization
• Working knowledge of project management methodologies and tools
• Experience arranging travel and coordinating multi-site projects

Pay

$45,000–$55,000