Invoicing/Billing Specialist

Responsibilities

• Validate the prior day’s shipments against bill of ladings
• Resolve all discrepancies between BOLs and delivery records, including but not limited to lot, carrier, product, and quantity variances
• Process customer invoices, ensuring invoices are sent to customers one day after shipment
• Identify and assist in resolving Low Profit Margin sales
• Identify and investigate any unusually high profit margins and resolve errors prior to month end close and archiving of sales history
• Aid in reporting and identifying sales requiring rebates
• Research and resolve freight issues
• Periodically and monthly reconcile the Open Orders report, identify orders that have shipped but have not yet been billed, and resolve any problems
• Review and post invoices to the General Ledger daily
• Complete daily match up report
• Issue credits to customers as needed
• Process credit and rebills for internal and external purposes
• Process and record intercompany transactions
• Provide backup to other accounting team members when necessary

Qualifications

• Intermediate level of expertise in MS Office and Contact Management Software
• Excellent verbal and written communication abilities
• Ability to maintain professional conduct that exemplifies the corporate policies at all times, particularly when interacting directly with internal and external customers
• Ability to handle sensitive information with confidentiality and discretion
• Detail oriented with strong, accurate clerical skills
• Proactive problem solver
• Highly motivated