Invoicing Specialist

About the role

We Elevate... Quality of urban life. As part of the Schindler team, you’ll discover meaningful work that enhances quality of life for communities, and contribute to making places more accessible, inclusive, and sustainable for all.

Responsibilities

• Billing between 10 and 13 offices
• Between 150 and 337 invoices monthly
• Completing customer forms
• Completing manual invoices
• Notarizing invoices and forms
• Support local offices with special requirements needed for Construction invoicing
• Work with local offices to get billings out in a timely manner in order to meet customer billing requirements
• Identify billing opportunities in assigned offices
• Final Billing for assigned offices
• Completing email requests
• Out of Office Backup Coverage
• Help with monitoring the forms box when in the office
• Printing/Scanning/Emailing other billers’ spools
• FedEx Requests
• 3rd Party Uploading if not completed by assigned individual
• Participate in and/or lead monthly conference calls to identify billing issues/billing GAPs
• Process LOAs for Advanced Billing less than standard 35%

Requirements

• Good analytical, time management, and organizational skills
• Self-motivation, strong follow-up, and closure skills
• Proficiency with Microsoft Office (Outlook, Word, Excel and Power Point)
• SAP knowledge preferred
• Ability to reduce error rate of transactional items
• Ability to read, analyze, and interpret general business documents, contracts, technical procedures, financial reports, legal documents, or governmental regulations
• Ability to write reports, business correspondence, and procedure manuals
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public

Qualifications

• High school diploma or equivalent
• Experience in a similar role

Skills

• Microsoft Office Suite
• SAP Knowledge

Benefits

• Full vesting 401(k) match, up to 7% of total eligible compensation
• Competitive Medical, Dental, and Vision Plans
• 3 weeks’ vacation which increases with tenure, 7 sick days, 3 floating holidays and 8 Company Observed Holidays
• Tuition Reimbursement - Eligible after 6 months of service
• Parental Leave – 100% base pay for 6 consecutive weeks within first year of a child’s birth or adoption

Pay

• Commensurate with experience

Schedule

• TBD