Invoice Coordinator

About the Role

As an Invoice Coordinator, you'll play a key role in finalizing invoices, processing customer billing, handling fuel charges, running credit card transactions, and supporting warranty claim activities. Your attention to detail and customer-focused approach will help ensure accurate billing, timely payments, and an exceptional customer experience.

Schedule

Monday through Friday, 7:00 AM to 3:30 PM

What You Will Do

• Finalize customer invoices and ensure billing information is accurate and complete.
• Process customer payments, including credit card transactions.
• Prepare and distribute invoices for maintenance services, fuel purchases, and other customer charges.
• Support warranty claim processing and maintain associated records.
• Process third-party maintenance provider invoices for payment and verify supporting documentation.
• Generate service center work orders and purchase requests to support customer billing and cost recovery.
• Create requisitions and maintain purchase order information for maintenance providers.
• Research billing discrepancies and coordinate with internal teams and service providers to resolve issues.
• Maintain databases and electronic records related to billing, claims, and payment activity.
• Confirm receipt of materials, cores, and maintenance documentation associated with maintenance transactions.
• Reconcile vendor account statements and provide account updates as required.
• Maintain organized invoice files and transaction records.
• Communicate professionally with customers, vendors, and internal stakeholders regarding billing and payment matters.
• Support business operations through accurate recordkeeping and timely invoice processing.
• Perform other duties as assigned.

What You Will Bring

• High School Diploma or GED required.
• Two years of administrative, billing, invoice management, payment processing, or related experience.
• Experience preparing invoices, processing payments, or supporting customer accounts.
• Basic knowledge of Microsoft Excel.
• Proficiency with Microsoft Windows, Word, Excel, and PowerPoint.
• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks while maintaining accuracy.
• Strong customer service and problem-solving skills.
• Excellent verbal and written communication skills.
• Experience with Corridor and OnBase payment systems preferred.
• Ability to work effectively in a team environment.
• Must be able to read, write, speak, and understand the English language.

Why Gulfstream

• Competitive salary.
• Comprehensive benefits package.
• Generous paid time off.
• Work in a collaborative and customer-focused environment.
• Build valuable experience in aviation business operations and customer billing.
• Opportunities for professional growth and career advancement.
• Be part of a team that values quality, accountability, and exceptional service.