Invoice Compliance Coordinator
for each section heading.
Inside sections: use - for any list of duties/requirements/benefits, and
for prose.
We need to preserve ALL substantive information; do not invent or summarize away detail.
We need to be careful to not lose details.
Let's extract each piece.
About the role: The paragraph: "Your impact The Invoice Compliance Coordinator supports the successful delivery of major aviation construction projects at Tampa International Airport. This position is responsible for reviewing contractor invoices for compliance, supporting project documentation and coordination activities, maintaining accurate project records, and assisting Project Managers and construction teams with daily project execution. This role requires strong organizational skills, attention to detail, and the ability to work with multiple stakeholders to ensure project requirements, documentation, and payment processes are completed accurately and on time."
We can combine into a
.
Responsibilities: list items:
- Review contractor and subcontractor pay applications for accuracy, completeness, and contract compliance.
- Support invoice compliance activities for the following projects:
- Airside Apron Improvements
- Guideway Improvements
- Passenger Boarding Bridge Projects
- FAA Tower Project (as assigned)
- Assist with Part 1 invoicing and payment tracking.
- Review and maintain certified payroll records for assigned construction projects.
- Maintain and track labor compliance documentation, including any required "rainbow sheet" reporting for FAA-funded projects.
- Attend weekly Owner-Architect-Contractor (OAC) meetings, monthly quantity review meetings, and pay application review meetings.
- Process, organize, and file pay applications, subcontract agreements, contract documents, and subcontractor change orders.
- Review subcontractor and general contractor closeout documentation to ensure contractual requirements have been met prior to project completion.
- Assist with utility invoice routing, payment tracking, and maintenance of associated tracking logs and spreadsheets.
- Project Cost Controls and Project Administration Support (Secondary Responsibilities as Assigned):
- Support the Program Controls and Cost Manager by tracking and monitoring project budgets and costs
- Utilize the Airport's Project Management Information System (PMIS), Kahua, to manage project records and workflows.
- Support project teams with airport notifications, including Site Impact Requests (SIRs), Maintenance Coordination Notices (MCNs), Notices to Air Missions (NOTAMs), Other required airport coordination notices.
- Work with Project Managers and construction personnel to ensure notifications and approvals are secured in advance of upcoming work activities.
- Monitor project documentation and assist in maintaining accurate and organized project records.
- Additional Responsibilities:
- Assist with special projects and administrative assignments as needed.
- Support project closeout activities and turnover documentation.
- Take on expanded Project Engineer responsibilities based on performance, project needs, and demonstrated proficiency.
- Perform other duties as assigned.
We need to preserve all details. Use
- . For nested lists maybe we can just keep as separate
- with sub-bullets as separate
- indented? But we can just keep as plain
- with the text including sub-items separated by commas or semicolons. However we need to preserve detail; we can keep sub-bullets as separate
- inside a nested
. That's allowed.
We'll produce a hierarchical list.
Requirements: education and experience:
- Associate's or bachelor’s degree in Construction Management, Engineering, Project Management, Business Administration, or a related field preferred. Equivalent combination of education and relevant experience may be considered.
- Experience 1-5 years of experience in construction administration, project controls, project engineering, contract administration, invoice compliance, or a related field preferred. Experience supporting large infrastructure, aviation, transportation, or construction projects is a plus.
- Familiarity with contractor pay applications, certified payroll, and contract documentation is desirable.
We can put as - .
Qualifications: maybe "Knowledge, Skills, And Abilities" includes:
- Strong attention to detail and organizational skills.
- Ability to review financial and contractual documents accurately.
- Proficient in Microsoft Office Suite, including Excel, Word, and Outlook.
- Ability to learn and effectively use Kahua or similar project management software.
- Strong written and verbal communication skills.
- Ability to manage multiple tasks and deadlines in a fast-paced construction environment.
- Ability to work collaboratively with project managers, contractors, consultants, and airport stakeholders.
- Knowledge of construction management processes, document controls, and project coordination practices is preferred.
We can put as
- .
Skills: maybe we could separate but we already used Skills for that. Actually the heading "Skills" could be used for the abilities. But we already used Qualifications for knowledge, skills, abilities. The instructions say we can have both Qualifications and Skills sections. We need to decide what goes where. Perhaps Qualifications: education and experience; Skills: abilities. But we already used Requirements for education/experience. Let's map:
- About the role: description.
- Responsibilities: duties list.
- Requirements: education and experience (maybe also "Familiarity with contractor pay applications...").
- Qualifications: maybe "Knowledge, Skills, And Abilities" (but that's more skills). Actually Qualifications often includes education/experience; Skills includes abilities. But we already used Requirements for education/experience. Let's assign:
Requirements: education and experience (degree, years experience, familiarity).
Qualifications: maybe none? But we have "Knowledge, Skills, And Abilities" which is more like Skills. Could put under Skills.
Skills: the list of abilities.
Benefits: benefits paragraph.
Pay: salary range.
Schedule: full-time onsite.
We need to avoid empty sections. So we will have sections: About the role, Responsibilities, Requirements, Skills, Benefits, Pay, Schedule.
We might omit Qualifications if no distinct content. But we have "Knowledge, Skills, And Abilities" which is skills. So we can put that under Skills.
Thus:
- About the role:
.
- Responsibilities:
- ... (including nested lists).
- Requirements:
- ... (education/experience).
- Skills:
- ... (abilities).
- Benefits:
(benefits description).
- Pay:
(salary range).
- Schedule:
(full-time onsite).
Check that we preserve all substantive information.
Let's extract benefits paragraph: "Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision, and basic life insurance, a 401(k) plan, and the ability to purchase company stock at a discount. Eligible employees may also enroll in a deferred compensation plan or the Executive Deferral Plan. Jacobs has an unlimited U.S. Personalized Paid Time Off (PPTO) policy for full-time salaried/exempt employees, seven paid holidays, and caregiver leave. And certain roles may be eligible for additional rewards, including merit increases, performance discretionary bonus, and stock."
We need to keep that as prose
.
Pay: "The base salary range for this position is $80,000.00 to $90,000.00. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training."
We keep as
.
Schedule: "Onsite employees are expected to attend a Jacobs Workplace on a full-time basis, as required by the nature of their role."
We keep as
.
Now ensure we removed boilerplate: EEO statement, job posted date, application instructions, etc.
Now produce HTML.
We need to output only HTML fragment, no /, no markdown.
Let's craft.
We'll need to properly escape any special characters? Not needed.
We'll produce:
About the role
Your impact The Invoice Compliance Coordinator supports the successful delivery of major aviation construction projects at Tampa International Airport. This position is responsible for reviewing contractor invoices for compliance, supporting project documentation and coordination activities, maintaining accurate project records, and assisting Project Managers and construction teams with daily project execution. This role requires strong organizational skills, attention to detail, and the ability to work with multiple stakeholders to ensure project requirements, documentation, and payment processes are completed accurately and on time.
Responsibilities
- Review contractor and subcontractor pay applications for accuracy, completeness, and contract compliance.
- Support invoice compliance activities for the following projects:
- Airside Apron Improvements
- Guideway Improvements
- Passenger Boarding Bridge Projects
- FAA Tower Project (as assigned)
- Assist with Part 1 invoicing and payment tracking.
- Review and maintain certified payroll records for assigned construction projects.
- Maintain and track labor compliance documentation, including any required "rainbow sheet" reporting for FAA-funded projects.
- Attend weekly
for prose. We need to preserve ALL substantive information; do not invent or summarize away detail. We need to be careful to not lose details. Let's extract each piece. About the role: The paragraph: "Your impact The Invoice Compliance Coordinator supports the successful delivery of major aviation construction projects at Tampa International Airport. This position is responsible for reviewing contractor invoices for compliance, supporting project documentation and coordination activities, maintaining accurate project records, and assisting Project Managers and construction teams with daily project execution. This role requires strong organizational skills, attention to detail, and the ability to work with multiple stakeholders to ensure project requirements, documentation, and payment processes are completed accurately and on time." We can combine into a
. Responsibilities: list items: - Review contractor and subcontractor pay applications for accuracy, completeness, and contract compliance. - Support invoice compliance activities for the following projects: - Airside Apron Improvements - Guideway Improvements - Passenger Boarding Bridge Projects - FAA Tower Project (as assigned) - Assist with Part 1 invoicing and payment tracking. - Review and maintain certified payroll records for assigned construction projects. - Maintain and track labor compliance documentation, including any required "rainbow sheet" reporting for FAA-funded projects. - Attend weekly Owner-Architect-Contractor (OAC) meetings, monthly quantity review meetings, and pay application review meetings. - Process, organize, and file pay applications, subcontract agreements, contract documents, and subcontractor change orders. - Review subcontractor and general contractor closeout documentation to ensure contractual requirements have been met prior to project completion. - Assist with utility invoice routing, payment tracking, and maintenance of associated tracking logs and spreadsheets. - Project Cost Controls and Project Administration Support (Secondary Responsibilities as Assigned): - Support the Program Controls and Cost Manager by tracking and monitoring project budgets and costs - Utilize the Airport's Project Management Information System (PMIS), Kahua, to manage project records and workflows. - Support project teams with airport notifications, including Site Impact Requests (SIRs), Maintenance Coordination Notices (MCNs), Notices to Air Missions (NOTAMs), Other required airport coordination notices. - Work with Project Managers and construction personnel to ensure notifications and approvals are secured in advance of upcoming work activities. - Monitor project documentation and assist in maintaining accurate and organized project records. - Additional Responsibilities: - Assist with special projects and administrative assignments as needed. - Support project closeout activities and turnover documentation. - Take on expanded Project Engineer responsibilities based on performance, project needs, and demonstrated proficiency. - Perform other duties as assigned. We need to preserve all details. Use
- . For nested lists maybe we can just keep as separate
- with sub-bullets as separate
- indented? But we can just keep as plain
- with the text including sub-items separated by commas or semicolons. However we need to preserve detail; we can keep sub-bullets as separate
- inside a nested
- . That's allowed.
We'll produce a hierarchical list.
Requirements: education and experience:
- Associate's or bachelor’s degree in Construction Management, Engineering, Project Management, Business Administration, or a related field preferred. Equivalent combination of education and relevant experience may be considered.
- Experience 1-5 years of experience in construction administration, project controls, project engineering, contract administration, invoice compliance, or a related field preferred. Experience supporting large infrastructure, aviation, transportation, or construction projects is a plus.
- Familiarity with contractor pay applications, certified payroll, and contract documentation is desirable.
We can put as
- .
Qualifications: maybe "Knowledge, Skills, And Abilities" includes:
- Strong attention to detail and organizational skills.
- Ability to review financial and contractual documents accurately.
- Proficient in Microsoft Office Suite, including Excel, Word, and Outlook.
- Ability to learn and effectively use Kahua or similar project management software.
- Strong written and verbal communication skills.
- Ability to manage multiple tasks and deadlines in a fast-paced construction environment.
- Ability to work collaboratively with project managers, contractors, consultants, and airport stakeholders.
- Knowledge of construction management processes, document controls, and project coordination practices is preferred.
We can put as
- .
Skills: maybe we could separate but we already used Skills for that. Actually the heading "Skills" could be used for the abilities. But we already used Qualifications for knowledge, skills, abilities. The instructions say we can have both Qualifications and Skills sections. We need to decide what goes where. Perhaps Qualifications: education and experience; Skills: abilities. But we already used Requirements for education/experience. Let's map:
- About the role: description.
- Responsibilities: duties list.
- Requirements: education and experience (maybe also "Familiarity with contractor pay applications...").
- Qualifications: maybe "Knowledge, Skills, And Abilities" (but that's more skills). Actually Qualifications often includes education/experience; Skills includes abilities. But we already used Requirements for education/experience. Let's assign:
Requirements: education and experience (degree, years experience, familiarity).
Qualifications: maybe none? But we have "Knowledge, Skills, And Abilities" which is more like Skills. Could put under Skills.
Skills: the list of abilities.
Benefits: benefits paragraph.
Pay: salary range.
Schedule: full-time onsite.
We need to avoid empty sections. So we will have sections: About the role, Responsibilities, Requirements, Skills, Benefits, Pay, Schedule.
We might omit Qualifications if no distinct content. But we have "Knowledge, Skills, And Abilities" which is skills. So we can put that under Skills.
Thus:
- About the role:
. - Responsibilities:
- ... (including nested lists).
- Requirements:
- ... (education/experience).
- Skills:
- ... (abilities).
- Benefits:
(benefits description). - Pay:
(salary range). - Schedule:
(full-time onsite). Check that we preserve all substantive information. Let's extract benefits paragraph: "Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision, and basic life insurance, a 401(k) plan, and the ability to purchase company stock at a discount. Eligible employees may also enroll in a deferred compensation plan or the Executive Deferral Plan. Jacobs has an unlimited U.S. Personalized Paid Time Off (PPTO) policy for full-time salaried/exempt employees, seven paid holidays, and caregiver leave. And certain roles may be eligible for additional rewards, including merit increases, performance discretionary bonus, and stock." We need to keep that as prose
. Pay: "The base salary range for this position is $80,000.00 to $90,000.00. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training." We keep as
. Schedule: "Onsite employees are expected to attend a Jacobs Workplace on a full-time basis, as required by the nature of their role." We keep as
. Now ensure we removed boilerplate: EEO statement, job posted date, application instructions, etc. Now produce HTML. We need to output only HTML fragment, no /, no markdown. Let's craft. We'll need to properly escape any special characters? Not needed. We'll produce:
About the role
Your impact The Invoice Compliance Coordinator supports the successful delivery of major aviation construction projects at Tampa International Airport. This position is responsible for reviewing contractor invoices for compliance, supporting project documentation and coordination activities, maintaining accurate project records, and assisting Project Managers and construction teams with daily project execution. This role requires strong organizational skills, attention to detail, and the ability to work with multiple stakeholders to ensure project requirements, documentation, and payment processes are completed accurately and on time.
Responsibilities
- Review contractor and subcontractor pay applications for accuracy, completeness, and contract compliance.
- Support invoice compliance activities for the following projects:
- Airside Apron Improvements
- Guideway Improvements
- Passenger Boarding Bridge Projects
- FAA Tower Project (as assigned)
- Assist with Part 1 invoicing and payment tracking.
- Review and maintain certified payroll records for assigned construction projects.
- Maintain and track labor compliance documentation, including any required "rainbow sheet" reporting for FAA-funded projects.
- Attend weekly
- ... (abilities).
- Benefits:
- ... (education/experience).
- Skills:
- ... (including nested lists).
- Requirements:
- .
Skills: maybe we could separate but we already used Skills for that. Actually the heading "Skills" could be used for the abilities. But we already used Qualifications for knowledge, skills, abilities. The instructions say we can have both Qualifications and Skills sections. We need to decide what goes where. Perhaps Qualifications: education and experience; Skills: abilities. But we already used Requirements for education/experience. Let's map:
- About the role: description.
- Responsibilities: duties list.
- Requirements: education and experience (maybe also "Familiarity with contractor pay applications...").
- Qualifications: maybe "Knowledge, Skills, And Abilities" (but that's more skills). Actually Qualifications often includes education/experience; Skills includes abilities. But we already used Requirements for education/experience. Let's assign:
Requirements: education and experience (degree, years experience, familiarity).
Qualifications: maybe none? But we have "Knowledge, Skills, And Abilities" which is more like Skills. Could put under Skills.
Skills: the list of abilities.
Benefits: benefits paragraph.
Pay: salary range.
Schedule: full-time onsite.
We need to avoid empty sections. So we will have sections: About the role, Responsibilities, Requirements, Skills, Benefits, Pay, Schedule.
We might omit Qualifications if no distinct content. But we have "Knowledge, Skills, And Abilities" which is skills. So we can put that under Skills.
Thus:
- About the role:
- .
Qualifications: maybe "Knowledge, Skills, And Abilities" includes:
- Strong attention to detail and organizational skills.
- Ability to review financial and contractual documents accurately.
- Proficient in Microsoft Office Suite, including Excel, Word, and Outlook.
- Ability to learn and effectively use Kahua or similar project management software.
- Strong written and verbal communication skills.
- Ability to manage multiple tasks and deadlines in a fast-paced construction environment.
- Ability to work collaboratively with project managers, contractors, consultants, and airport stakeholders.
- Knowledge of construction management processes, document controls, and project coordination practices is preferred.
We can put as