Invoice Clerk

Job Duties

• Review, verify, and process incoming invoices from vendors, contractors, and service providers for managed properties.
• Ensure invoices match purchase orders, contracts, and approved work orders before processing payments.
• Enter invoice data accurately into the company’s accounting or property management software.
• Maintain organized records of invoices, receipts, and payment documentation for audit and reporting purposes.
• Communicate with vendors and contractors to resolve discrepancies, missing information, or billing issues.
• Aid the accounting department in preparing invoices for payment and tracking due dates.
• Cook up with property managers to confirm approval of maintenance and service-related invoices.
• Cover outstanding invoices and follow up with relevant departments to ensure timely processing.
• Support month-end and year-end closing procedures by preparing invoice reports and documentation.
• Maintain confidentiality of financial and tenant-related information.
• Ensure compliance with company policies and Ontario financial regulations.