Investment Administrator – Full Time

Key Responsibilities

• Client Account Administration
• Process new account openings, transfers (ACATs), and account maintenance through Charles Schwab Advisor Center
• Prepare and review account paperwork for completeness and accuracy prior to submission
• Monitor account onboarding pipeline and proactively resolve outstanding items
• Client Service & Communication
• Serve as a point of contact for client service requests related to account administration
• Communicate professionally with clients, custodians, and internal stakeholders
• Support advisors in delivering a high-touch client experience
• Compliance & Documentation
• Maintain accurate client records in accordance with SEC and firm compliance requirements
• Ensure proper documentation, record retention, and adherence to internal policies
• Absorb and respond to audit requests and compliance reviews as needed
• Operational Support
• Support portfolio administration and reporting processes
• Identify and recommend process improvements to enhance operational efficiency
• Collaborate with compliance, operations, and advisory teams

Qualifications

• 3+ years of experience in an RIA, wealth management firm, or broker-dealer
• Hands-on experience with Charles Schwab Advisor Center (required)
• Strong understanding of account types (individual, joint, IRA, trust, etc.) and transfer processes
• Experience with ACATs, cashiering, and account maintenance workflows
• High attention to detail and strong organizational skills

Preferred

• Experience with portfolio reporting systems
• Familiarity with SEC regulatory environment and compliance expectations
• Bachelor’s degree in Finance, Business, or related field

Compensation & Benefits

• Competitive salary based on experience
• Performance-based bonus opportunity
• Health, retirement, and paid time off benefits
• Professional development and growth opportunities within the firm

How to Apply

Please submit your resume and a brief cover letter outlining your experience with Schwab Advisor Center and investment administration workflows.

You can submit your resume to cmccloy@baldwinmgt.com