Inventory Manager

About the role

PPAU is seeking a full-time (40 hours/week) Inventory Manager to oversee organization-wide procurement, supply chain operations, and inventory controls for clinical and administrative supplies.

Responsibilities

• Serve as the primary administrator for the Hybrent inventory system, ensuring accurate records, catalog maintenance, and user access.
• Manage organization-wide ordering, receiving, and distribution of supplies; build vendor relationships to align purchasing with negotiated contracts and budgets.
• Lead inventory planning to prevent shortages, reduce waste, and continuously update standard operating procedures (SOPs).
• Partner with the Pharmacist-in-Charge to support drug ordering, tracking, and compliance (including 340B Program requirements).
• Maintain drug data across EPIC and Hybrent, submitting support tickets (e.g., to BetterHealth) to update NDCs as needed.
• Assist the PIC and Nursing Director with monthly controlled substance audits and electronic DEA ordering (CII-CV), maintaining strict compliance and separation of duties.
• Conduct regular health center visits to audit inventory accuracy, storage conditions, and temperature/security logs.
• Guide managers through physical inventory counts, review and approve Hybrent orders, and personally coordinate or deliver supplies when needed.
• Complete monthly financial inventory reports, analyze purchasing trends, and identify cost-saving product alternatives.
• Support month-end closeout reporting and detailed 340B invoice reconciliation.
• Train staff on inventory best practices, Hybrent usage, and ordering processes to promote consistency across all clinics.
• Partner with Finance, Compliance, Facilities, and IT to resolve supply chain bottlenecks.
• Maintain strict confidentiality (HIPAA) and represent PPAU’s mission and commitment to equitable care in all interactions.

Requirements

• Experience & Education: 3-5 years in inventory management or supply chain logistics (medical/healthcare environment strongly preferred). A Bachelor’s degree in a related field or equivalent experience is preferred.
• Technical Skills: Proficiency with inventory software (Hybrent preferred) and electronic health records (EPIC preferred). Advanced Excel skills for data tracking are required.
• Compliance Knowledge: Familiarity with healthcare purchasing, standard operating procedures (SOPs), and regulatory compliance (like 340B and pharmaceutical tracking).
• Analytical Skills: Strong problem-solving skills to manage data, analyze purchasing trends, and resolve inventory discrepancies.
• Travel & Logistics: Ability to travel up to 50% of the time to local PPAU clinics for site visits and deliveries; requires a valid driver’s license and reliable transportation.

Qualifications

• Annual influenza vaccination and a deep, demonstrated commitment to the mission and philosophy of Planned Parenthood.

Skills

• Strong problem-solving skills to manage data, analyze purchasing trends, and resolve inventory discrepancies.

Benefits

• Affordable medical and dental benefits, including family coverage and employer premium sharing.
• Voluntary Vision, Pet Insurance, Accident & Identity Protection benefits.
• Company paid $150k basic life insurance.
• Company paid short-term and long-term disability coverage.
• 403(b) and Roth plan with 4% employer match.
• Generous PTO 13 paid holidays, including a float holiday and a birthday holiday.
• Free subscription to CALM App.
• 8 weeks 100% paid parental leave after one year of service.
• Unlimited access to the EAP (Employee Assistants Plan).
• Option to purchase critical illness insurance and additional life insurance including spouse and child.