Inventory Manager

About the role

Coordinates activities for workers concerned with ordering, receiving, storing, inventorying, issuing, and shipping materials, supplies, tools, equipment, and parts, in stockroom and/or warehouse for five locations.

Responsibilities

• Streamlining purchasing to ensure the best price and discounts on quantities and drop ship costs.
• Maintain accuracy of stock to the highest levels within Brightree.
• Track serialized and non-serialized items to ensure proper depreciation and maintenance schedules.
• Ensure all items have the correct HCPCS codes and documentation to ensure smooth Medicare/Medicaid audits.
• Oversee the receiving of new shipments and staging of equipment.
• Build a process by which monthly cycle counts are performed and reported properly. Further providing reports and evaluation on 'dead stock', high-turnover items, and inventory valuation upon request.
• Develops a system to evaluate vendor quotations that utilizes appropriate negotiation and purchasing techniques to ensure quality, price, delivery, and service.
• Works directly with vendor partners to become resident expert on goods purchased, while building strong relationships with said vendor to achieve a goal of driving down COGS.
• Purchases goods and supplies based upon CAGR.
• Maintain stocking levels to fit the needs of each facility, balancing churn and allowable spacing.
• Work to maintain 'Just-in-time' inventory for high churn disposables.
• Oversee storage, labeling, and handling oxygen in all forms. Providing tracking to ensure traceability in the event of a recall.
• Track expiration dates of cylinder tests and coordinate with vendors for requalification accordingly.
• Submit invoices to be processed in a timely manner.
• Prepares requisitions, orders, or other documents for purchasing or requisitioning new or additional stock items.
• Responsible for ensuring all appropriate personnel receive necessary education and training relevant to Company purchasing systems and procedures.
• Educate all branches on the receiving in process (includes process and procedures in a manual for continuity).
• Educate all branches on the process of adding inventory into RCM system so billing may happen in a timely manner. Providing accessible support.
• Reviews inventory records for accuracy of information and compliance with established procedures, and to determine adequacy of stock levels.
• Traces history of items to determine reasons for discrepancies between inventory and stock control records and recommends remedial actions to resolve discrepancies.
• Oversee and manage inventory in closet locations. Building out a program, working with operations and billing, to reconcile in's and out's to the closet locations.
• Compiles stock control records and information such as consumption rate, characteristics of items in storage, and current market conditions, to determine stock supply and need for replenishment.
• Assist service technicians and drivers with warranty replacement and returns.
• Assist service technicians on broken equipment.
• Work with Human Resources to develop a procedure for tracking competency assessments annually and at new hires.
• Educate the CSRs on troubleshooting a concentrator and the steps to follow. (Includes procedures in a manual for continuity).
• Responsible for educating and training in preventative maintenance on equipment.
• Dependable with attendance and above expectations job performance.
• Maintain effective two-way communication between upper management and store level personnel.
• Responsible for completing all mandatory and regulatory training programs.
• Ensures compliance with Company policies and procedures.
• Performs all job functions with Company Mission, Vision, and Goal Statements in mind.
• Perform other duties as assigned.