International Accounts Payable Coordinator(Full Time)

Job Duties

• Issues letters of credit to international vendors and resolves discrepancies, issues amendments, and approves payments for such.
• Affirms international documentary collections as well as payment by wire transfers.
• Maintains correct vendor information on wire, collection, and letter of credit templates in banking software and opens new wire templates for new vendors.
• Handles international purchases through accounting and communicates with Retail stores and the Purchasing department.
• Compares invoice price and quantities to purchase order to identify discrepancies.
• Maintains oversight of Epicor’s Open Voucher and Advanced Receiving reports for vendor receipts and discrepancies.
• Completes bank draft forms to reflect monies withdrawn from bank account.
• Compares packing slips and freight bills to invoice in order to identify shortages, overages, and damages. Presents discrepancies to the Purchasing department for resolution.
• Processes all freight billings related to the order and passes to Accounts Payable Clerk for payment.
• Updates international Freight Percentages & Costs spreadsheet with purchase order total and freight costs.
• Updates international payment spreadsheet and distributes daily.
• Analyzes and reconciles general ledger accounts related to international prepayments and unresolved issues.
• Retrieves the bank transactions for all store locations from banking software daily.
• Keys all payments and invoices for international vendors into Epicor system.
• Cross-trained to process payables for domestic vendors as needed.
• Any and all other duties assigned by management.

Qualifications

• Associates Degree or 2 years related experience and/or training; or equivalent combination of education and experience
• Strong understanding of general ledger systems and AP workflows
• Strong Excel spreadsheet skills including pivot tables, XLOOKUP, conditional formatting, and data reconciliation techniques
• Excellent problem-solving and analytical skills
• Excellent mathematical aptitude
• Ability to work independently with limited supervision
• Excellent business communication skills – both written and verbal
• Team player with ability to interact with all levels of the organization
• Detail oriented and high personal standards for quality of work
• Comfort with continuous accounting principles and maintaining real-time data accuracy