Part-Time Accounts Payable Coordinator

Essential Functions

• Work within the Accounts Payable system, Paramount Workplace, using automated invoice-capturing software to input invoices for review and approval.
• Review invoices for accuracy, completeness, proper descriptions, and appropriate department coding.
• Generate pre-payment reports and ensure that descriptions, departments, and supporting documentation are properly recorded.
• Aid with processing employee credit card transactions through the automated expense module.
• Aid with virtual credit card statements, including review, coding, reconciliation, and follow-up as needed.
• Maintain organized records and documentation in accordance with Business Office procedures.
• Daily book store reconciliation.
• Aid with the year-end audit process by gathering documentation, preparing reports, and supporting audit-related requests.
• Support other Business Office projects and reporting needs as assigned.

Competencies

• Prior experience in accounts payable, bookkeeping, accounting support, or business office administration preferred.
• Experience in a school, nonprofit, or similar environment is helpful.
• Familiarity with automated accounts payable systems, expense platforms, or invoice-capturing software preferred.
• Experience with Blackbaud FENXT, Paramount Workplace and Shopify a plus.
• Strong attention to detail and accuracy.
• Able to manage multiple tasks and meet deadlines.
• Strong organizational and problem-solving skills.
• Proficiency with Microsoft Excel or Google Sheets.
• Able to maintain confidentiality and handle sensitive financial information appropriately.
• Strong written and verbal communication skills.

Salary And Benefits

William Penn Charter School offers competitive salaries and comprehensive health coverage for employees and their eligible dependents. William Penn Charter School is also a Public Service Loan Forgiveness Program qualified employer. We will review application materials as they are submitted and interview candidates on a rolling basis until the position has been filled.

William Penn Charter School provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.