Intermediate Administrative Coordinator 1

About the Role

The ideal applicant possesses excellent customer service skills, maturity, integrity, and strong attention to detail. Successful candidates make attendance a priority and are reliable and punctual. Excellent communication skills are a must, along with a compassionate and professional demeanor. The ideal applicant is self-motivated, able to navigate cross-functional teams, and willing to take the lead on assigned responsibilities and recognized plant needs.

Responsibilities

• Communicate with a diverse group of people from a variety of departments
• Collaborate and communicate with team members, using discretion at all times
• Trend sheet data entry and trend adjustments in coordination with plant management and maintaining accuracy
• Prepare documents necessary for manufacturing to fill bulk & bag orders for customers
• Process truck loading and unloading paperwork and maintain POR files
• Process incoming plant delivery paperwork and filing
• Work with transportation to ensure plant to plant deliveries are timely
• Assist in maintaining DMS communication board
• Track and investigate weekly product/shipping shortages
• Maintain daily sales order files
• Enter truck identification into Four Kites daily
• Support monthly and annual inventory cycle counts by being an active participant in site Material Yield Management Team
• Order supplies on an as needed basis
• Backup to payroll coordinator to process payroll or any additional EEO functions
• Site coordinator for phones, computers, network, to troubleshoot working with Corp IT/Telecom and local vendors
• Process purchase orders
• Answer phones and direct phone calls
• Support cross-functional teams - Customer Service, Quality, Safety, Maintenance, and Operations
• Assist in plant events and employee engagement to include plant meals/celebrations

Qualifications

• High school diploma/GED
• 6+ months of data entry and strong MS Office knowledge and skills
• Efficient typing and computer skills
• Critical reasoning skills
• Strong Math skills
• Excellent organization and strong attention to accuracy
• Ability to work effectively with cross-functional groups and people
• Skilled at balancing multiple tasks and responsibilities simultaneously
• Excellent attendance
• Professional communication skills
• Team-oriented
• Self-motivated; takes initiative
• Efficient Follow-up skills
• Accountable and Responsible

Preferred Experience

• At least 1 year of experience in administrative or customer service desired but not required
• Experience with accounts payables in a manufacturing/warehouse environment preferred
• Experience with ERP systems, preferably JD Edwards/Oracle or SAP
• Well-developed time management and multi-tasking skills, works independently when needed
• Ability to communicate in a variety of methods and with a variety of personalities
• Ability to deal with ambiguity and ask questions to provide clarity
• Ability to deal with a changing/evolving environment

Pay & Schedule

• Pay: $24.50 per hour
• Schedule: 1st Shift; Mon - Fri: 7:30 am - 4:00 pm with potential weekends, holidays, and overtime as needed