Insurance/Purchasing Specialist - Business Office

Qualifications

• College Degree
  • Minimum of 5 years' experience in purchasing, asset management or insurance position (or similar)
• Ability to communicate efficiently and effectively
• Ability to work unsupervised
• Ability to work well with other staff
• Experience with school district accounting; coding, purchasing law (preferred)
• Good physical condition with ability to lift 10 pounds

Job Goal

To perform job duties in a professional, courteous manner that ensures compliance with all State and Federal Laws; thereby contributing to the standard of excellence expected for a sound financial audit.

Performance Responsibilities

• Oversee/maintain fixed asset system as directed by the Chief Financial Officer.
• Produce reports for monthly board meetings and audits, including depreciation reports.
• Conduct an annual 100% audit of all assets in the district.
• Maintain records of all insurance policies and inform administration of renewal deadlines on the following types of coverage: general liability; automobile liability; umbrella; workers' compensation; school leaders' error & omissions; property; and student health.
• Serve as liaison between school district and district carrier, including notification of claims on any of the policies.
• Assist school personnel with any situations that affect insurance claims and the liability of the school district.
• Assist insurance carrier with audits of campus environments for potential risk hazards.
• Assist personnel with Workers' Compensation awareness and coordinate training when necessary or required.
• Process all Purchase Orders, assuring compliance with policy and laws.
• Secure and review all quotes, bids, advertisements, contracts, and vendor agreements for compliance and accuracy.
• Maintain the paperless documentation system as it relates to purchasing files.
• Reconcile all field trip and facility use requests with proper payments.
• Reconcile all athletic tickets and keep an accounting of sales.
• Assist Director of Operations and the Chief Financial Officer with FEMA and MEMA on disaster assistance claims.
• Maintain records on individual bonds for district administrators and board members.
• Maintain blanket bond for all district employees with regard to money handling.
• Assist with auditor requests as needed.
• Process Fundraiser Request, assuring compliance with policy and laws.
• Assist with other Business Office tasks and duties as assigned by the Chief Financial Officer.

Length of Contract

231 days per School Year - Classified/Exempt

Reports to

Chief Financial Officer

Equal Opportunity Employer

The Ocean Springs School District employs qualified applicants without regard to race, religion, color, sex, national, origin, age, marital or veteran status, or the presence of non-related medical condition or handicap.