Institutional Program Coordinator

About the role

The Institutional Program Coordinator (IPC) provides immediate support to GME Leadership in the day-to-day operations of the Department of Graduate Medical Education (GME).

Responsibilities

• Assists in serving as the administrative liaison between the GME office, residency program administration, trainees, and internal/external stakeholders.
• Affords assistance in coordinating a wide range of programmatic responsibilities at the institutional level including HR and administrative processes, compliance activities, resident recruitment, project development, workflow review, database management, faculty and resident communication.
• Serves as database support for the Internal Medicine Residency Program.
• Serves as a floating coordinator when programs have a vacancy or when a program coordinator will be on extended leave.
• Acts as an educational liaison to ensure compliance with ACGME standards.
• Maintains the residency database for the internal medicine residency program.
• Disseminates and monitors the completion of evaluations (rotations, self, peer).
• Maintains and logs residents’ duty hours.
• Manages residents’ files for compliance.
• Aids in the completion of residency verification forms.
• Provides training and support for the database system to all program administration, residents, and fellows, as needed.
• Ensures each program’s data is inputted correctly and in a timely manner.
• Generates reports such as rotation schedules, duty hour reports, evaluation compliance, and billing reports for department and GMEC meetings.
• Maintains and monitors compliance and licensing requirements for all residents.
• Aids in the completion of reports.
• Affords assistance in assisting programs as a floating coordinator, as needed.
• Affords assistance in onboarding and orientation for all new residents and fellows.
• Affords assistance in recruitment, graduation, and special events.
• Affords assistance in the reporting of information to internal and external groups.
• Performs other related duties as assigned.

Qualifications

• Bachelor's degree required.
• Minimum 2 years of relevant experience in a healthcare setting preferred.
• Experience with databases and database management systems.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work independently and manage multiple tasks simultaneously.
• Knowledge of ACGME standards and regulations.