Institutional Partnership Coordinator

About the role

The Institutional Partnership Coordinator supports Foundation, Corporate, and Government fundraising at Houston Grand Opera (HGO). This role ensures the accuracy, organization, and timely execution of HGO’s grant activity, maintaining strong funder relationships through meticulous tracking, documentation, and compliance coordination.

Responsibilities

• Maintain HGO’s institutional grants calendar, including submission deadlines, reporting schedules, payment timelines, sponsor benefits, and stewardship requirements.
• Track proposal submissions, award status, funding allocations, and reporting deliverables in Tessitura.
• Prepare and assemble required documentation for proposals and reports, including financial statements, budgets, board lists, attachments, and other supporting materials.
• Cook up across HGO departments to gather information for grant reports and compliance requirements, and to facilitate timely distribution of grant funds.
• Maintain organized digital grant files and ensure records are audit-ready.
• Monitor grant agreements to ensure deliverables, recognition requirements, and reporting obligations are met.
• Coordinate logistics for sponsor benefits with Audiences and Events teams, including ticketing, recognition, signage, hospitality details, and on-site experiences.
• Maintain documentation confirming fulfillment of sponsor commitments.
• Represent Houston Grand Opera at performances and special events as needed, serving as a professional point of contact for corporate sponsors and institutional funders and ensuring exceptional hospitality and service.
• Support meeting coordination and prepare materials for institutional funders and corporate partners.
• Collaborate with Philanthropy Operations regularly to ensure all Institutional constituents are properly connected to current trustees, staff, and primary contacts.
• Maintain Institutional Partnerships project management systems with accurate and timely information.
• Contribute to cross-team fundraising projects and events, and support special initiatives as requested.
• Partner with Finance to obtain data for budget development and grant reporting.
• Partner with Signature Events to ensure an exceptional experience for institutional donors and corporate sponsors.
• Support data management needs for the Institutional Partnerships team in Tessitura, ensuring data integrity and supporting accurate reporting and financial forecasting.

Requirements

• A bachelor's degree (or relevant experience) and two years of demonstrated office experience, with strong project management and administrative skills.
• Proficiency in Microsoft Office applications.
• CRM database experience, especially Tessitura, is strongly preferred.
• Outstanding interpersonal and telephone skills.
• Enthusiasm for superior customer/donor service.
• Available to work nights and weekends as required.

Qualifications

• Physical Demands: Extended periods of sitting and performing tasks such as typing and using a computer mouse, with strong visual and auditory focus, occasional lifting (not exceeding 20 pounds), reaching for items, effective communication skills, and fine motor abilities.

Benefits

We offer robust benefits to full-time employees, including:

• Comprehensive and affordable health benefits.
• Generous paid time off.
• 403b retirement plan with employer match.
• Flexible work schedule.
• Professional development fund and opportunities.
• Discounted parking in the Theater District garage and nearby lots, plus easy access to Metro transportation.
• Free tickets to our mainstage and community productions and events.