Inspections Administrator – Billing Coordinator

Location: King of Prussia, PA • Department: Inspections Operations Support / Billing • Full-Time

Oliver Fire Protection & Security is a privately held, full-service life safety provider serving the Northeast Corridor. Founded in 1957, Oliver has distinguished itself as one of the most respected life safety providers in its territory by placing a high emphasis on delivering quality solutions while exceeding customer expectations. We help protect lives and property through industry-leading fire protection, life safety, and security solutions, and we’re committed to safety, customer service, teamwork, and creating long-term career opportunities for our employees.

About the role

We’re seeking a detail-oriented Inspections Administrator – Billing Coordinator to join our Operations Support team. In this role, you’ll support accurate and timely billing for inspection-related work by preparing final invoices, reviewing documentation, verifying billing requirements, and coordinating with internal teams and customers to keep the billing process moving smoothly.

Responsibilities

• Process final invoices through ServiceTrade accurately and timely
• Verify purchase orders, billing requirements, and customer-specific invoicing instructions
• Assist with invoice revisions, credits, and rebills as needed
• Compile and execute billings in accordance with Spectrum and ServiceTrade
• Interface with customer portals throughout the billing process
• Review job notes and inspection documentation for completeness
• Review and verify billing accuracy and supporting documentation as required
• Respond to billing inquiries from internal and external clients in a timely and professional manner
• Support month-end and period-end billing to ensure jobs are invoiced within established deadlines
• Assist with accounts receivable when necessary
• Collaborate with the accounting team and attend regular department meetings

Requirements

• High school diploma or equivalent required
• Administrative experience
• Proficiency with Microsoft Office, including Word and Excel
• Strong phone and email communication skills
• Excellent verbal communication skills
• Strong attention to detail and ability to review documentation for accuracy

Qualifications

• Associate or bachelor’s degree preferred
• Customer service experience preferred
• Experience with ServiceTrade, Spectrum, customer billing portals, or similar systems preferred
• Experience supporting billing, invoicing, accounts receivable, or administrative processes preferred

Pay

$22–$25 per hour based on experience, education, and certifications

Benefits

• Medical, dental, and vision insurance
• Life and long-term disability insurance
• 100% company-funded profit-sharing program
• Professional development opportunities
• Supportive team-oriented environment