Insomniac - Human Resources Coordinator

Responsibilities

• Aid in recruitment tasks including opening/closing job requisitions, scheduling and conducting interviews, candidate communications, and offer coordination.
• Maintain an elevated candidate experience by following company best practices and standards.
• Participate in virtual job fairs and other recruitment events.
• Support full-time recruitment team as needed.
• Facilitate new hire orientation sessions and building tours.
• Ensure all steps of the established new hire onboarding process are completed timely and accurately.
• Support regularly assigned audits of new hire data and access to ensure employees are properly set up in company systems and distribution lists.
• Support offboarding processes by sending exit surveys and conducting exit interviews.
• Coordinate and support production of internal company events and activities.
• Aid in benefits administration during onboarding and open enrollment.
• Support social and company culture initiatives.
• Coordinate assets and materials for HR-related communications and resources.
• Schedule and coordinate department meetings, take notes, interviews and trainings as necessary, help organize and distribute relevant materials.
• Audit and organize all employee life-cycle HR files.
• Support employee lifecycle functions such as, but not limited to; offboarding process, compliance training tracking/auditing and Leave of Absence compliance, etc.
• Track and monitor assigned tasks, projects, and employee requests to ensure accurate completion and timely follow-up.
• Liaise between HR and IT for all employee changes.
• Support the Facilities team with front desk coverage and projects as needed.
• Support facilitation of company internship program.
• Support training sessions with preparation of presentation materials, and logistics coordination.
• In-office HR representative when other team members are OOO or working on-site.
• Support implementation of short- and long-term programs and projects.

Qualifications

• 2+ years of experience in HR or related support role.
• Bachelor’s degree in Human Resources, Business Administration, Communications, or related field preferred.
• Experience supporting recruitment coordination, onboarding, offboarding, and employee engagement initiatives preferred.
• Experience supporting multiple concurrent HR processes in a high-volume or fast-paced environment preferred.
• Familiarity with HRIS systems and office productivity tools. Experience with Workday, Timeclock Plus, and ADP Vantage experience is a plus.
• Proven ability to handle sensitive and confidential information with discretion and professionalism.
• Demonstrated ability to manage multiple competing priorities, adapt quickly to changing business needs, and consistently meet deadlines in a fast-paced environment.
• Excellent verbal and written communication skills.
• Strong attention to detail with a proven ability to consistently execute administrative processes accurately and completely.
• Customer service-oriented with a collaborative mindset.
• Proficient in Microsoft Office, Google Workspace, and comfortable learning new software tools.
• Must be motivated with an “Everything is possible” attitude.
• Team player, problem solver, and adaptable.