Human Resource Coordinator

Position Summary

The Human Resource Coordinator is responsible for assisting the Human Resources function within the company including employee administration, management of personnel records, compliance with laws and regulations, interview scheduling, new hire administration and other duties as assigned to support human resources.

Duties

• Prepare offer letters and employment contracts for successful candidates to be signed by HR Director or HR Manager.
• Cook new hire onboarding processes, including ensuring that all onboarding documents are properly executed and filed, facilitating new hire orientation and introducing new hires to company policies and culture.
• Track and maintain employee certifications in appropriate record-keeping software.
• Aid in the preparation of legal documentation for HR and Legal teams.
• Aid the HR team in administering employee benefits programs.
• Provide guidance to employees on HR-related policies and procedures.
• Maintain accurate and up-to-date human resource files, records, and documentation.
• Answer frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refer more complex questions to appropriate senior-level HR staff or management.
• Maintain the integrity and confidentiality of human resource files and records in appropriate shared drives.
• Perform periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Provide clerical support to the HR department such as opening emails and distributing to appropriate departments. Order and maintain office supplies and inventory levels/needs.
• Be familiar with current HR company policy's, state & federal regulations, trends, and practices to ensure compliance, especially CA.
• Support HR leadership in educating employees on and enforcing company policies.
• Helping management track employee training and support as needed.
• Foster positive employee relations and work to solve any employee issues that surface.
• Assist in preparing or prepares correspondence as requested.
• Supports Talent Acquisition with new hire tasks such as background checks and orientation.
• May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks in ADP.
• Aids in planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Communicate with facilities management and assist with facility related tasks as needed.
• Performs other projects and duties as assigned.

Qualifications/Requirements

• Minimum 3 + year(s) experience in an HR/office administration or project coordination related role.
• Completed A.A. degree, Bachelor’s degree (preferred).
• Familiar with Leave of Absences such as, FMLA, CFRA, PFL etc..
• Demonstrated excellent verbal and written communication skills including friendly, professional demeanor is required.
• Strong organizational and problem-solving skills; Ability to manage priorities and workflow is required.
• Strong proficiency in Microsoft Office Suite required (intermediate to advanced skills with MS Outlook required).
• Ability to work independently with little to no direction.
• Strong attention to detail.
• Ability to deal effectively with a diversity of individuals at all organizational levels.
• Possess good judgment with the ability to make timely and sound decisions.
• Versatility, flexibility, and willingness to work within constantly changing priorities with enthusiasm.

Benefits

Zero Impact Energy offers dental insurance, health insurance, and paid time off.

Pay

$26.00 - $28.00 per hour. The compensation philosophy reflects the Company’s reasonable expectation at the time of posting. We consider a number of factors when making individual compensation decisions including, but not limited to, skill sets, experience and training, and other business needs.

Schedule

Mondays – Fridays