Influencer Coordinator

About the role

The Influencer Coordinator will own the day-to-day coordination of the influencer program at Solace Healthcare. This role is crucial for ensuring that campaigns run smoothly and efficiently.

Responsibilities

• Own influencer outreach and inbox management — handle all back-and-forth communication for mid-tier and micro creators from first contact through campaign wrap
• Build and maintain detailed briefing documents that translate campaign strategy into clear, actionable direction for creators
• Manage campaign timelines end-to-end — scheduling, follow-ups, content submissions, approvals, and go-live tracking
• Track contracts, deliverables, and payments, ensuring nothing falls through the cracks across multiple simultaneous campaigns
• Maintain and continuously improve our influencer roster in Notion — organizing creator profiles, performance notes, contact history, and tier categorization
• Source influencers that match the Solace brand and fit our audience
• Support mid-tier creator relationships with consistent, professional communication that reflects the Solace brand
• Cross-team coordination with creative, partnerships, and analytics to keep campaign timelines aligned
• Surface blockers, flag delays, and proactively communicate status to the team lead

Requirements

• 2–4 years of experience in influencer marketing, talent coordination, or a related marketing operations role
• Exceptional organizational skills with the ability to manage multiple campaigns and deadlines simultaneously without dropping a ball
• Clear, professional written communicator — you know how to represent a brand in every email and DM
• Familiarity with influencer platforms, creator ecosystems, and social media landscape across Instagram, TikTok, and YouTube
• Experience with contracts, deliverable tracking, and the operational side of influencer campaigns
• Comfortable working in a fast-paced startup environment where things move quickly and priorities can shift

Qualifications

• Liveliness in Notion — building trackers, databases, and project hubs is second nature to you
• Strong communicator who knows how to keep relationships warm without dropping focus
• Proactive and self-directed — you're always three steps ahead
• Detail-oriented without losing sight of the bigger picture
• Energized by mission-driven work and the chance to help build something meaningful

What You Bring To The Table

• Relentlessly organized — your systems and trackers are something other people want to copy
• A strong communicator who knows how to keep relationships warm without dropping focus
• Proactive and self-directed — you're always three steps ahead
• Detail-oriented without losing sight of the bigger picture
• Energized by mission-driven work and the chance to help build something meaningful