Indirect Purchasing & Ops Coordinator

About the role

Pacific Fusion is a startup founded in 2023 dedicated to developing a pulser-driven inertial fusion system for clean energy. The company has raised over $900M from investors and is assembling a team of experts to achieve its ambitious goals.

Responsibilities

• Manage all indirect purchasing activities, including consumables, office supplies, shop supplies, maintenance items, minor tooling, equipment, and miscellaneous operational purchases.
• Obtain quotes, evaluate vendors, issue purchase orders, and coordinate timely delivery of goods and services.
• Build and maintain strong relationships with suppliers, contractors, and service providers.
• Cook up facility-related services and operational support vendors.
• Maintain inventory levels of consumables, office supplies, and frequently used indirect materials to ensure uninterrupted operations.
• Track purchase orders, invoices, receipts, and purchasing records while partnering with Finance to ensure accurate documentation and timely payment.
• Coordinate deliveries and assist in resolving vendor, shipping, or invoice discrepancies.
• Support office administration
• Aid in employee onboarding
• Maintain vendor files, purchasing documentation, and operational records.
• Identify opportunities to improve purchasing efficiency, standardize commonly used items, negotiate cost savings, and streamline operational processes.
• Support special projects and other operational initiatives as assigned.

Requirements

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• 3+ years of experience in purchasing, procurement, operations coordination, office administration, or a related role.
• Experience managing vendors and coordinating service providers.
• Strong organizational and time management skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to accuracy.
• Proficiency with Microsoft Office and the ability to quickly learn ERP, purchasing, and inventory management systems.
• Ability to work independently while collaborating effectively across multiple departments.
• Willingness to roll up your sleeves and support a variety of operational needs in a growing startup environment.

Physical Requirements

• This position requires the physical ability to squat, reach, climb, prolonged periods of standing, frequent lifting of objects up to 50 lbs, and regular hands-on work with tools and equipment in the laboratory.

Bonus points for

• Experience supporting manufacturing, engineering, aerospace, energy, industrial, or technology organizations.
• Experience using ERP, purchasing, or inventory management systems.
• Knowledge of purchasing best practices, purchase order management, vendor management, and invoice reconciliation.
• Experience negotiating pricing, lead times, and service agreements.
• Familiarity with facilities coordination and contractor management.
• Experience supporting continuous improvement initiatives and developing operational processes from the ground up.
• Strong customer-service mindset with a proactive, solution-oriented approach.
• Ability to thrive in a dynamic startup environment where responsibilities evolve as the company grows.

Pay and Benefits

The pay range for this role is $33.03 - $49.57 USD. Total compensation and benefits include: industry-competitive salary, equity plan, 6% employer 401k matching, generous paid time off (including sick leave, vacation, paid family leave), medical, dental, and vision insurance. Actual base salary offered will be determined by experience, skills, and work location. Pacific Fusion is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer.