Purchasing & Operations Coordinator

Purchasing & Operations Coordinator Pay Rate: $22.00-$24.00 per hour Schedule: Approximately 7:30 AM-4:00 PM, with a 30-minute lunch Position Type: Full-time, On-site Position Summary We are seeking a detail-oriented and proactive Purchasing & Operations Coordinator to support the day-to-day operations of a growing wholesale distribution business specializing in building materials and related products.This position will be responsible for purchasing, vendor coordination, QuickBooks and bookkeeping support, inventory tracking, logistics coordination, and order accuracy.This is not a sales position. The Purchasing & Operations Coordinator will work closely with the sales team by verifying product availability, vendor schedules, purchasing status, costs, inventory levels, and shipping timelines to help ensure accurate and timely order fulfillment. Key Responsibilities Create and manage purchase orders and coordinate with vendors regarding pricing, confirmations, availability, and delivery schedulesEnter vendor bills and match invoices against purchase ordersSupport Accounts Payable and Accounts Receivable, including entering and reviewing customer invoices and sales ordersTrack inventory and product/order activity, including the impact of sales orders and invoicing on inventoryCoordinate freight, shipping, and warehouse logisticsFollow up on shipping delays, shortages, damages, and order discrepanciesMaintain bookkeeping records, price lists, order trackers, and basic reporting using QuickBooks and ExcelCommunicate professionally and proactively with sales, vendors, warehouse partners, and managementProvide customer service support by phone when needed, secondary to core purchasing and operations responsibilitiesTake ownership of open items and follow them through to completion, with a strong focus on accuracy and preventing errors Required Qualifications Hands-on QuickBooks experiencePurchasing and vendor communication experienceAccounts Payable/Accounts Receivable support and invoice-matching experienceInventory tracking and order coordination experienceProficiency with Microsoft Excel, including price lists, order trackers, and basic reportingStrong attention to detail, organization, and follow-throughAbility to prioritize multiple responsibilities in a fast-paced environmentProfessional written and verbal communication skillsBilingual English/Spanish is a plus Preferred Experience Experience within building materials, construction materials, metals/aluminum, manufacturing, wholesale distribution, or warehouse-based operationsFreight, shipping, or logistics coordination experience All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.