Human Resources Specialist - Charlotte, NC

About the role

The Human Resources Specialist supports the Human Resources Manager with various administrative functions and ensures the smooth operation of the branch or office.

Responsibilities

• Keeps records related to employee information such as personal data, compensation, benefits, tax data, attendance, performance reviews or evaluations, and termination date and reason.
• Administers pre-employment tests, drug screens, background checks, and pre- and post-employment documentation.
• Completes Forms I-9, verifies I-9 documentation, and maintains I-9 files.
• Provides Walden Security benefits information and assists with completing the necessary forms to enroll and cancel benefits.
• Maintains electronic personnel files.
• Updates employee files to document personnel actions and to provide information for payroll and other uses.
• Creates and enters new employee personnel information into the HRIS.
• Examines employee files to answer inquiries and provides information to authorized persons.
• Prepares employee separation notices and related documentation, and conducts exit interviews to determine reasons behind separations.
• Participates in company Quality Assurance initiatives, including record keeping, training, and auditing.
• Answers DOL unemployment inquiries and completes verification of employment requests for employees.
• Assists with uniform assignments, exchanges, or reimbursements. Assists with the maintenance of uniform room cleanliness and inventory.
• Assists Human Resources Manager in the filing of FMLA requests and Workers’ Compensation claims.
• Performs other clerical duties as needed, such as filing, photocopying, and collating.
• Conducts orientation for benefits programs such as life, health, dental, and disability insurances, pension plans, vacation, sick leave, leaves of absence, and employee assistance.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Qualifications

• To perform this job successfully, an individual should demonstrate the following competencies:
• Customer Service
• Interpersonal Skills
• Oral Communication
• Written Communication
• Teamwork
• Diversity
• Ethics
• Organizational Support
• Judgment
• Planning/Organizing
• Professionalism
• Quality
• Adaptability
• Attendance/Punctuality
• Dependability
• Innovation

Education and Experience

To perform this job successfully, the Human Resources Assistant should possess:

• A bachelor’s degree; or two to three years related experience and/or training; or equivalent combination of education and experience.

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of an organization.

Mathematical Skills

Ability to calculate figures and amounts with basic addition, subtraction, multiplication, and division with accuracy.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

Computer Skills

To perform this job successfully, the Human Resources Assistant should possess intermediate skills in Microsoft Office software, including Word, Excel, Outlook, and PowerPoint, and should have working knowledge of applicant tracking systems (ATS); Human Resources systems (HRIS); internet programs; and order processing systems.

Other Qualifications

Ability to pass a drug screen and criminal background check. Must be able to travel on a limited basis (less than 20%).

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is frequently required to stand, walk, and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, the ability to adjust focus, and the ability to see and distinguish basic colors.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Applicants/employees must have the capacity to perform duties without risk to themselves or others. Qualified individuals must be able to perform the job requirements with or without reasonable accommodation.

Benefits

We offer every employee — from executive managers to administrative support to security professionals — unique and generous benefits, as well as opportunities for career growth.

Pay Rate

$50,000 - $55,000 USD