Human Resources Specialist

About the Role

Under general supervision, carries out the recruitment process to fill classified position vacancies; prepares and executes classified recruitment plans and the examination components within the plans; identifies and on-boards temporary employees for provisional and limited-term assignment; and performs related duties as assigned.

Responsibilities

• Assists in providing work guidance and direction to lower-level staff; may monitor staff work for completeness, accuracy and conformance with standards; monitors workflow to ensure that mandated deadlines are being met; may provide information, instruction and training on work processes and technical, legal and regulatory requirements; provides input to supervisor on subordinate staff work performance.
• Interprets, explains and applies Board policies, Personnel Commission rules and services, and federal/state laws and regulations; develops recommendations to improve department processes and procedures.
• Performs routine to difficult technical assignments in support of Personnel Commission/classified human resources recruitment and selection programs; works with hiring managers to determine appropriate examination processes; prepares examination materials; selects subject-matter experts; assists in establishing recruitment timelines and testing calendars; publishes and advertises classified recruitments, including drafting job announcements and supplemental applications, posting job openings on the District's website and NEOGOV and distributing job flyers for internal and external posting.
• Receives and reviews applications for accuracy and completeness; screens applications for minimum qualifications; conducts background and reference checks; responds to candidate questions; generates notices and correspondence to applicants and candidates regarding application status and scores from competency, performance and written examinations.
• Schedules tests and makes other testing arrangements; proctors the administration of tests; works with Personnel Commission staff to make arrangements for subject-matter experts for examination panels and performance exams; coordinates and conducts oral panel examinations; distributes confirmation letters and interview guidelines to candidates and oral panel members; provides orientation and coaching to panel members; scans and inputs test scores; creates lists of eligible applicants for temporary positions.
• Works with District hiring managers to identify and select/place temporary employees in provisional or limited-term assignments; contacts candidates selected for temporary employment; schedules and conducts on-boarding process; establishes start dates with hiring managers and tracks temporary/provisional employees; explains and follows up on pre-employment requirements.
• Prepares recruitment reports and other materials for Personnel Commission meetings; attends Commission meetings when required; reviews Personnel Commission rules and makes recommendations for modification.
• Creates, updates and maintains employee personnel files and records for temporary employees; maintains recruitment, selection and other records; enters and updates personnel transaction information into the District's HRIS system; reviews personnel files with temporary employees as requested; interprets policies, procedures and regulations to District management, staff and the public in assigned areas of responsibility.
• Processes, tracks and maintains records for leaves of absence for classified employees; advises management and staff on employee leave rights under Family and Medical Leave Act (FMLA), California Family Rights Act (CFRA), Pregnancy Disability Leave (PDL) and other state and federal statutes.
• Prepares and conducts a variety of presentations.
• May assist in conducting a variety of surveys including surveys of compensation, benefits, leave benefits and professional growth and longevity benefit offerings.
• Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District.
• Participates in job fairs and other community events to increase awareness of employment opportunities with the District.
• May attend trainings and workshops.
• Performs related duties as assigned.

Qualifications

Knowledge of: Basic principles, detailed practices and successful techniques in conducting recruitment, testing and selection programs in a California community college with a merit system; processes and practices for maintaining employment test security and integrity; Personnel Commission rules, objectives and policies; modern office practices and equipment including computers, applicable software programs and the District's applicant tracking system; methods and practices of public personnel administration and applicable federal, state and local laws and regulations, including the California Education Code; District human resources policies and procedures and labor contract provisions; research methods and data analysis techniques; principles and practices of sound business communication; safety policies and safe work practices applicable to the assignment.