Human Resources Specialist

Job Summary

Serve as the primary point of contact for HR-related issues. Answer incoming telephone calls and emails; provide appropriate information with regards to staff concerns. Manage employment records in an accurate and timely manner related to hiring, transferring, and terminating all staff in all HR systems.

Responsibilities

• Coordinate and communicate necessary staff employment information to other departments in an accurate and timely manner.
• Create and maintain personnel files to comply with organization standards and government regulations.
• Conduct weekly HR new hire orientations and informational meetings for all staff, including material preparation and presentation.
• Communicate HR procedures and laws to staff as well as direct staff to appropriate contract language and Board policy regarding different HR processes (i.e. college course approvals, transcripts, retirement, stipends, leaves - FMLA, pregnancy, unpaid).
• Cook up and maintain work calendars, stipend reports, compliance trainings, and licensure notices and distribute to staff when appropriate.
• Cook up and distribute service awards and retirement items.
• Assess college course approval requests, transcripts, and leave requests based on contract language and Board policy; process accordingly.
• Review recommendation to hire forms and other pertinent HR forms and notify supervisor of questionable information.
• Update and maintain appropriate schedules (i.e. salary, stipends, time & attendance, etc.), calendars, and financial system and tables when applicable.
• Audit HR systems' data for accuracy and update as needed.
• Examine, recommend changes, and adjust systems and processes to achieve best productivity and efficiency as possible.
• Complete and maintain required OSHA reporting and forms to ensure compliance with prevailing laws and regulations.
• Manage regular routine tasks/projects as scheduled by deadlines.
• Provide clerical assistance to the department as needed.
• Perform other duties as assigned.

Skills, Knowledge, Abilities

• Describe problems and work orally or in writing to supervisor as required.
• Establish and maintain cooperative working relationships with others contacted in the course of work.
• Carry out instructions furnished in written or oral form.
• Add, subtract, multiply and divide, and perform arithmetic operations.
• Understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, electronic mail).
• Problem solve job-related issues.
• Work with a diverse group of individuals.
• Process paperwork accurately according to standardized procedures.
• Maintain confidentiality of information regarding personnel.
• Work independently, stay on-task, multi-task and take responsibility to complete assigned projects in a timely and efficient manner.
• Demonstrate organizational and time management skills.
• Demonstrate knowledge of office management procedures.

Education/Certification/Qualifications

• Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying.
• Typical qualifications would be equivalent to: 2 years of college and 3 years of experience.
• Successful experience with office management preferred.
• TRS, IMRF, and Skyward experience a plus.

Physical Abilities

• Works in standard office and school building environments.

Working Conditions

• District Office.

Travel Requirement

• Travel between schools may be required.

Supervisor

• Chief Human Resources Officer

Work Calendar

• 1000, 260 day, 8 hour days

FLSA Status

• Non-Exempt

Job Category

• Non-Bargaining

Rate of Pay

• Starting rate of pay is $23.00-32.20 per hour

Benefits

• Benefit information can be found here: Benefit Package

Selection Procedure

• Qualified candidates will be contacted by the appropriate hiring administrator.