Human Resources Recruitment Specialist

Key Responsibilities

• Processes recruitment and selection activities for all job and position types: classified, unclassified (academic/research and professional faculty), and short-term appointments (temporary and academic wage).
• Responds to email and telephone recruitment/selection questions from hiring managers, search administrators, and search committee chairs and members.
• Create Recruitment postings
• Manages the recruitment throughout the posting period, facilitates the extension of postings, canceling/inactivating postings, and completion of the recruitment process.
• Reviews veteran applicants at full consideration or closing date.
• Reviews search committee applicant screening information for compliance with OSU policy and regulatory requirements; works with hiring manager, search committee chair, or search administrator to resolve issues.
• Reviews the qualifications of the recommended appointee to ensure the candidate meets the minimum qualifications of the position.
• Generates offer letters using current University resources and in compliance with university policy.
• May initiate Classification & Compensation salary review if not done at the position review stage or for classified salary requests above Step 1. Facilitates hiring proposal initiation.
• Closes out postings at the conclusion of recruitment, ensuring all required documents are attached and all fields related to recruitment conclusion are complete and appropriate.
• Support Executive Search Coordinator.
• Scheduling, creating meeting agendas, and note-taking with an overview after meetings with clients.
• Representing the executive search team through communications to applicants, OSU community members, stakeholders, and sourcing representatives.
• Prioritize and respond to emails, answer calls, and prepare correspondence.
• Reviewing and submitting suggestions on applicant materials, applicants moving forward, and attending on-site meetings as needed.
• Ability to speak fluidly to search committees, stakeholders, and or OSU leadership.
• Handle sensitive information with professionalism and integrity support strategic initiatives by tracking timelines, deliverables, and stakeholder communications.
• Gather (phone or email) reference checks
• Provides training and resources to search committees to ensure that searches are conducted and managed based on university best practices and federal affirmative action principles.
• Provides guidance in the completion of the Applicant Disposition Workbook and managing veteran applicants throughout the recruitment process.
• Affords training and participation in the development, coordination, and implementation of employee training and development.
• This includes integration activities for new Human Resources employees and procedural and transactional training for departmental/college employees.
• Maintains professional and technical competency.
• Stays current on new policies, procedures, and regulations.
• Represents OSU at career fairs and similar events throughout Oregon to attract new and diverse talent.
• Completes other duties as assigned by Supervisor, Manager or Director.
• Participates on committees and work groups as applicable.

Qualifications

• A Bachelor’s degree in Human Resources Management, Personnel Management, Industrial Relations, Business Administration or a related field, and two years of professional level Human Resources experience.
• OR Valid certification as a Professional in Human Resources awarded by the Human Resources Certification Institute (HRCI) or the Society of Human Resources Management (SHRM) and three years of professional level Human Resources experience.
• OR Four years’ experience providing administrative support in program administration, including the demonstrated ability for the following: (1) Detail-oriented, excellent organizational skills, proactive and accustomed to meeting deadlines; (2) Proficiency in data entry and records data from electronic and hard copy source materials into system(s) using an electronic keyboard or optical scanner; (3) Organizational skills with the ability to prioritize multiple tasks and complete projects under deadline pressure, and the ability to identify situations that may need further research and/or escalation to supervisor.
• User-level experience with the following software: Database and reporting tools, Windows-based software, and Microsoft Office applications: Word, Excel, and PowerPoint.
• Demonstration of the Following Competencies:
• Adaptability: Demonstrated ability to adapt to changes in the work environment, manage multiple projects and perform efficiently and courteously in a fast-paced environment with conflicting priorities and frequent distractions and interruptions.
• Analytical Reasoning/Critical Thinking: Demonstrated ability to analyze complex and sensitive issues and situations, identify alternative solutions, forecast consequences of proposed actions, and implement effective course of action.
• Attention to Detail: Demonstrated ability to ensure important details in process are not overlooked or missed.
• Building Collaborative Relationships: Demonstrated ability to develop, maintain and strengthen partnerships with stakeholders inside and outside of the organization.
• Communications: Ability to use tact, diplomacy, flexibility and discretion in all interactions; expresses information, ideas and facts to individuals or groups effectively, taking into account the audience and nature of the information (i.e. technical, sensitive, controversial).
• Strong written and oral communication skills.
• Confidentiality: Ensures confidentiality and privacy of employee information and other organizational data.
• Customer Focus and Service: Demonstrated ability to provide high-quality, timely, customer-oriented services in a high-volume work environment.
• Decision Making: Demonstrated ability to work independently and resolve problems.
• Ethics: Demonstrated high standards of ethical conduct and understands the impact of violating these standards on the organization, self, and others.