Human Resources Recruitment & Onboarding Specialist

Franklin Pierce University is seeking a proactive and detail-oriented Recruitment & Onboarding Specialist to join our Human Resources team. This in-person, campus-based role supports the full lifecycle of hiring and onboarding for faculty, staff, and student employees at our Rindge, NH campus.

Responsibilities

• Coordinate and implement all phases of the job posting process to ensure a robust and diverse candidate pool.
• Apply best practices on diversity recruitment and educate hiring managers and search committees through effective recruitment strategies.
• Collaborate with hiring managers to create accurate job postings and manage all phases of the hiring process, from job posting to onboarding.
• Enter, audit, and verify employee data in the Human Resources Information System (HRIS) and payroll system with a high level of accuracy.
• Maintain a system of checks and balances, including cross-referencing entries against offer letters, employment records, and departmental input to ensure accuracy before payroll deadlines.
• Collaborate with payroll staff to resolve discrepancies and ensure timely and accurate processing of new hires, terminations, and employee status changes.
• Handle sensitive payroll data with confidentiality and follow all established procedures for internal controls and compliance.
• Support and enhance the applicant tracking system (ATS), including taking the lead on training users on new functionality.
• Recommend and implement strategies to improve recruitment and onboarding processes and services.
• Keep up to date with Human Resources trends and best practices to maintain a modern, equitable recruitment process.
• Manage and monitor the Human Resources email and voicemail accounts; respond or redirect inquiries as appropriate.
• Assist with payroll-related tasks and ad hoc HR projects as needed.
• Support the broader Human Resources team by cross-training and providing backup coverage to ensure smooth operations.
• Ensure compliance with federal, state, and local employment laws and University policies.

Requirements

• Bachelor’s degree in human resources, or equivalent combination of education and experience.
• Knowledge of human resources regulations and best practices applicable to hiring and recruitment, employment laws (e.g., Americans with Disabilities Act, Affirmative Action & Equal Opportunity) preferred.
• Experience working within the recruitment and hiring process highly preferred.
• Experience with payroll/data entry preferred.
• Excellent verbal and written communication skills, with strong interpersonal skills.
• Ability to create and implement sourcing strategies for recruitment for a variety of roles.
• Knowledge of diversity networking and/or recruiting initiatives.
• Proactive and independent with the ability to take initiative.
• Strong commitment to customer service.
• Proficient with or the ability to quickly learn applicant-tracking software or other recruitment systems.
• High level of mastery of Microsoft Office Suite including Excel, Word, PowerPoint, and Outlook calendar and email.
• Moderate level of proficiency with Adobe Acrobat.
• Strong administrative and organizational skills.
• Ability to collaborate and work with a wide range of professionals, staff, administrators, and external organizations.
• Ability to establish and maintain trusting relationships with peers, students, staff, and leadership.
• Ability to represent the University by exhibiting a welcoming, open, and professional demeanor.

Benefits

• Paid Time Off (PTO): 160 hours (4 weeks) of Paid Time Off, along with additional paid sick time.
• Paid Holidays: 20 paid holidays, including a 10-day winter break with full pay.
• Health and Wellness: Medical, dental, and vision coverage for you and your family.
• Life Insurance: Employer-paid Life Insurance coverage ranging from 1.5x to 3.0x your salary, depending on your role.
• Disability Coverage: Short-term and long-term disability coverage.
• Retirement Planning: 403(b) plan with immediate 100% vesting; employer contributions after one year of employment or if qualified with prior higher education employment.
• Educational Benefits: Tuition benefits for you and qualifying family members to pursue undergraduate and graduate programs.
• Additional Perks: Pet insurance, accident insurance, critical illness coverage, and more.

About the organization

Since its establishment in 1962, Franklin Pierce University has been a catalyst for the academic success and personal growth of numerous undergraduate and graduate students. Rooted in a robust liberal education foundation, we provide majors and programs that cultivate vital professional skills, foster close relationships among students, faculty, and staff, and offer personalized, financially accessible academic opportunities that empower our students to realize their full potential.

Our impact extends across a diverse range of learners, including residential undergraduates, online students, and full-time graduate students, through our primary campus in Rindge, NH and additional online and graduate centers in Manchester and Lebanon, NH, Austin, TX, and Goodyear, AZ. As we uphold our commitment to excellence, we continually explore innovative models and programs that build upon our rich legacy, guiding students to expand their knowledge, pursue their passions, and graduate as capable, engaged leaders.

At Franklin Pierce University, we hold firm in our belief that establishing a lasting legacy involves supporting and preparing students to thrive as leaders and contributing members of society. To achieve this mission, we recognize the importance of fostering a diverse community comprised of exceptional individuals from various backgrounds, all dedicated to advancing our shared goals.